Contracts Analyst

Vistex; São Paulo; Híbrido; BRL 90 000 - 130 000; Tempo integral

Resumo da oferta

Vistex is seeking a Contract Analyst to support the end-to-end contract lifecycle across Sales, Finance, Global Legal, Procurement and Operations. Prepare, review, track, and maintain contracts in compliance with company policies and legal requirements, coordinating with multiple teams to facilitate timely contract execution while minimizing risk.

The role requires a Bachelor's degree in Business Administration or related field and 3–5 years in contract administration or procurement, with strong

Qualificações

• Bachelor's degree in Business Administration or related field.
• 3–5 years in contract administration, contract management, procurement, legal operations, or a related field.
• Excellent attention to detail.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Responsabilidades

• Manage the end-to-end contract lifecycle, from proposal preparation and contract drafting through execution, renewal, amendment, and contract closure.
• Track contract milestones, renewal dates, contractual obligations, and support agreement consumption to ensure proactive contract management and timely customer engagement.
• Serve as the primary liaison between customer Legal, Procurement, and Commercial teams and Vistex Global Legal.
• Coordinate contract reviews, manage redlines, communicate requested changes, and facilitate negotiations between all parties until a mutually agreed contract is reached.
• Ensure all contractual documents are reviewed and approved according to Vistex legal and compliance processes before execution.
• Support the creation, review, and administration of commercial proposals, Statements of Work (SOWs), contract amendments, renewals, and related customer documentation.
• Work closely with Sales, Delivery, Finance, and Legal teams to ensure accuracy, completeness, and consistency of all commercial documents.
• Coordinate the contract signature process with customers and internal stakeholders, ensuring proper documentation and record management.
• Maintain an organized repository of executed agreements, amendments, supporting documentation, and approval records.
• Monitor support contracts, service agreements, remaining support balances, and contractual consumption levels.
• Proactively identify upcoming renewals and contract extension opportunities, coordinating internal stakeholders to initiate renewal discussions before contract expiration.
• Maintain accurate contract and opportunity information within Salesforce.
• Support opportunity closing activities, ensuring contracts and required approvals are completed before opportunity closure.
• Create and maintain project records within Kantata, including contracted hours, resource assignments, billing rates, and related project setup information.
• Ensure data accuracy and consistency across commercial and operational systems.
• Act as a central coordination point among Sales, Delivery, Finance, Legal, Procurement, and Customer stakeholders throughout the contract lifecycle.
• Facilitate communication, follow-up activities, and process compliance to support successful customer engagements and project initiation.

Conhecimentos

Attention to detail

Analytical skills

Organizational skills

Written communication

Verbal communication

Formação académica

Bachelor's degree in Business Administration or related field

Ferramentas

Microsoft Office

Excel

Word

PowerPoint

Descrição da oferta de emprego

Vistex is a global enterprise software and services company that helps businesses take control of their mission-critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line. With Vistex, business stakeholders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar spent or earned is really driving growth, and not just additional costs. The world’s leading enterprises across a spectrum of industries rely on Vistex every day to propel their businesses.

VistexContract Analyst, will be responsible for supporting the end-to-end contract lifecycle, ensuring contracts are accurately prepared, reviewed, tracked, and maintained in compliance with company policies and legal requirements. This role works closely with Sales, Finance, Global Legal, Procurement, Customers and Operations to facilitate timely contract execution while minimizing risk and maintaining organized contract records.

Responsibilities:

• Manage the end-to-end contract lifecycle, from proposal preparation and contract drafting through execution, renewal, amendment, and contract closure.
• Track contract milestones, renewal dates, contractual obligations, and support agreement consumption to ensure proactive contract management and timely customer engagement.
• Serve as the primary liaison between customer Legal, Procurement, and Commercial teams and Vistex Global Legal.
• Coordinate contract reviews, manage redlines, communicate requested changes, and facilitate negotiations between all parties until a mutually agreed contract is reached.
• Ensure all contractual documents are reviewed and approved according to Vistex legal and compliance processes before execution.
• Support the creation, review, and administration of commercial proposals, Statements of Work (SOWs), contract amendments, renewals, and related customer documentation.
• Work closely with Sales, Delivery, Finance, and Legal teams to ensure accuracy, completeness, and consistency of all commercial documents.
• Coordinate the contract signature process with customers and internal stakeholders, ensuring proper documentation and record management.
• Maintain an organized repository of executed agreements, amendments, supporting documentation, and approval records.
• Monitor support contracts, service agreements, remaining support balances, and contractual consumption levels.
• Proactively identify upcoming renewals and contract extension opportunities, coordinating internal stakeholders to initiate renewal discussions before contract expiration.
• Maintain accurate contract and opportunity information within Salesforce.
• Support opportunity closing activities, ensuring contracts and required approvals are completed before opportunity closure.
• Create and maintain project records within Kantata, including contracted hours, resource assignments, billing rates, and related project setup information.
• Ensure data accuracy and consistency across commercial and operational systems.
• Act as a central coordination point among Sales, Delivery, Finance, Legal, Procurement, and Customer stakeholders throughout the contract lifecycle.
• Facilitate communication, follow-up activities, and process compliance to support successful customer engagements and project initiation.

About us: The Vistex platform helps businesses finally get control of all their different promotions, rebates, SPAs, discounts, and other incentives. With so many programs across so many partner relationships, it can be impossible to see where all the money is going, let alone how much difference it’s actually making to revenue. With Vistex, business leaders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar they spend really is driving more growth, not just more costs. It’s why global enterprises ranging from Coca-Cola to Sony to Grainger rely on Vistex every day. Vistex | Now it all adds up.™

Qualifications

Education

Required

Bachelors or better in Business Administration or related field.

Experience

Required

3-5 years:

Experience in contract administration, contract management, procurement, legal operations, or a related field.

Excellent attention to detail.

Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Preferred

Strong analytical and organizational skills.

Strong written and verbal communication skills.

Ability to manage multiple priorities and meet deadlines.

Experience with contract management systems (CLM) or ERP systems is a plus.

Knowledge of basic contract law and commercial terms.