Bilingual Executive Assistant

Alstom; São Paulo; Presencial; BRL 90 000 - 150 000; Tempo integral

Resumo da oferta

Alstom in São Paulo is seeking a bilingual Executive Assistant to support our leadership. You will design efficient solutions and ensure seamless operations across the organization, coordinating with cross-functional teams and safeguarding confidential information.

Required are a Bachelor’s degree in Administration/Business, 3+ years in executive support, and fluency in English and Portuguese with advanced MS Office skills. The role emphasizes proactive collaboration and process improvement.

Qualificações

• 3+ years of executive support or office management experience.
• Proficiency in English and Portuguese, advanced MS Office skills.
• Bachelor’s degree in Administration, Business, or related field.

Responsabilidades

• Manage executive schedules and communications for scalable support.
• Collaborate with cross-functional teams for information flow and coordination.
• Maintain document management, meeting logistics, and confidentiality.
• Drive administrative process innovation and leverage technology.
• Share knowledge to enhance team efficiency and continuous improvement.

Conhecimentos

English

Portuguese

Organizational skills

Communication

Problem solving

Formação académica

Bachelor’s degree in Administration/Business

Ferramentas

MS Office

Descrição da oferta de emprego

At Alstom, we build what millions depend on daily - rail transportation systems that can't afford to fail. We're more than 85,000 people worldwide creating the industry's most diverse portfolio: high-speed trains, metros, trams, maintenance services and integrated systems.

More Than a Job: A Mission

We are seeking a passionate Bilingual Executive Assistant to support our leadership in São Paulo. You will play a pivotal role in designing and developing efficient solutions, working alongside dedicated teams to ensure seamless operations and communication across the organization.

Your Role, Your Impact

• Manage executive schedules and communications to ensure scalable support for business operations
• Collaborate with cross-functional teams to facilitate information flow and project coordination
• Maintain reliability in document management, meeting logistics, and confidential information handling
• Drive innovation in administrative processes, leveraging technology to optimize workflows
• Share knowledge and best practices to enhance team efficiency and foster a culture of continuous improvement

You'll work with sharp, committed teams solving complex challenges that shape the future of mobility, ensuring seamless integration of business and technology.

What You Bring

• Bachelor’s degree in Administration, Business, Executive Secretarial course or related field
• 3+ years of experience in executive support or office management
• Proficiency in English and Portuguese, advanced MS Office skills
• Strong organizational, communication, and problem-solving abilities
• Proactive mindset, attention to detail, and collaborative approach to team management

How Success Is Measured

• Timely and accurate delivery of executive support and strategic goals
• Effective collaboration and leadership within administrative and project teams
• Reduction in process errors, increased efficiency, and proactive troubleshooting

Alstom, A Great Place to Grow

• Cutting-edge technology and strategic vision in rail transportation
• Global impact from the São Paulo office, connecting communities
• Career advancement through continuous learning and professional development

Here, progress isn't always easy but the impact is real. Because the scale is massive, the tasks are complex when the system runs, the train moves, and the city connects that feeling stays with you. And the legacy lasts.