Bilingual Director Assistant

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with passion and imagination, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that help people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.
In Brazil, work with our empowered experts to stretch your skills and unlock opportunities. Every day, your creativity, your personality, and your contributions will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Bilingual Director Assistant - Your future position?

As a member of the Finance Team, reporting to the Regional Finance Director, you'll have the responsibility of performing complex and important administrative tasks to ensure efficient operations of the office and finance department and support both Financial and Legal personnel in their responsibilities, according to our policies and local requirements.

In this challenging role, you will:

1. Perform office responsibilities such as filing, updating computer records, maintaining office supplies inventory and anticipating needed supplies and ordering new supplies.
2. Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs.
3. Create payment requisitions and make follow-ups.
4. Manage the Company car fleet.
5. Coordinate travels and their scheduling.
6. Manage the corporate credit card.
7. Work on Insurance management and payment.
8. Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address.
9. Schedule meetings and ensure venues and equipment for meetings.
10. Revise and suggest improvements to processes and record-keeping systems.
11. File and retrieve documents and reference materials, conduct research, collect and analyze data to prepare reports and documents.

You?

• High School Diploma;
• Bachelor's or Technical Degree in Business Administration or related;
• 3+ years of experience working in an Administrative Support position;
• Advanced level of English (spoken and written) is required;

Our Benefits are:

• Hybrid work model, with 4 days at the Office and 1 with Home Office;
• Medical and Dental plan for you and your dependents;
• Life Insurance;
• On-site restaurant;
• Free Parking or Charter or Transportation Voucher;
• GymPass;
• Daycare Assistance (for women with children up to 5 years and 11 months);
• Pharmacy Assistance (medicine paid through payroll);
• Employee Assistance Program - specialized assistance and guidance in legal, psychological, financial, and social matters - 100% Confidential.

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.

About the company

Givaudan is a Swiss multinational manufacturer of flavours, fragrances and active cosmetic ingredients.