Administrative Supervisor

Cummins Inc; Manaus; On-site; BRL 313,000 - 417,000; Full time

Benefits offered by this job

Onsite parking

Employee Assistance Program

Annual remuneration review

Participation in annual bonus program

Paid parental leave

Income protection insurance

Job summary

Cummins Inc. is seeking an Administration Supervisor to lead administrative and facility management activities at our Adelaide site. The role focuses on data-driven reporting, vendor/payable processes, and supporting maintenance programs with a strong emphasis on HSE compliance.

You will supervise 3 direct reports, coordinate contractors, and drive improvements in administrative workflows while ensuring accurate information flows across departments.

Qualifications

• 7+ years of experience in facilities or office management.
• Strong safety orientation and a good understanding of HSE practices.
• Highly organized with ability to prioritize, plan and execute maintenance plans and projects.
• Advanced skills in Microsoft Excel, Outlook and Word; quick to learn new systems.
• Strong communication skills with ability to work collaboratively.

Responsibilities

• Administrative support—conducts research, prepares reports, handles information requests.
• Information management—gathers, verifies, and enters data into reports, presentations, forms, databases, and spreadsheets.
• Data processing—completes data collection, data entry, and generates departmental activity reports.
• Office coordination—prepares correspondence, receives visitors, arranges calls and schedules meetings.
• Inquiry handling—responds to or redirects inquiries to ensure timely information.
• Project participation—contributes to business improvement initiatives and projects.
• Facility administration—manages day-to-day facility/maintenance programs.
• Peer support—acts as a resource for colleagues with less experience.

Skills

Communication

Organization

Data storytelling

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Cummins is a global leader in power solutions. We are looking for a talented Administration Supervisor to join our team in Adelaide, SA.

In this role, you will make an impact in the following ways:

• Administrative support — Conducts research, prepares reports, and handles routine to complex information requests.
• Information management — Gathers, verifies, and accurately enters data into reports, presentations, forms, databases, and spreadsheets.
• Data processing — Completes data collection, data entry, and generates departmental activity reports.
• Office coordination — Prepares correspondence, receives visitors, arranges conference calls, and schedules meetings.
• Inquiry handling — Responds to or redirects routine to complex internal and external inquiries to ensure accurate and timely information.
• Payment and payroll processing — Prepares and submits vendor/supplier payment documentation, enters payment requests, and responds to accounts payable or payee inquiries.
• Policy documentation — Documents and maintains departmental policies and procedures.
• Project participation — Contributes to departmental business improvement initiatives and projects.
• Facility admin — Be a key stakeholder in the day to day facility/maintenance programs
• Peer support — Acts as an informal resource for colleagues with less experience.

To be successful in this role you will need the following:

• 7 Plus years of experience in facilities or office management
• Have a strong safety orientation and a passion for HSE with a good understanding of safe Work Health & Safety practices.
• Be highly organised, able to prioritise, plan and execute maintenance plans and projects.
• Advanced skills in Microsoft excel, Outlook and Word. We work with several systems, you do need to be extremely adapt to learning new technology.
• Have strong communication skills with an ability for working collaboratively.
• Be action orientated with a sense of urgency in order to provide fast and efficient service for maintenance requests.
• Holds self and others responsible for meeting commitments/deadlines.
• Prioritizes and organises work to meet goals aligned with organisational objectives.
• Be data driven with ability to translate business problems and insights into clear visual stories through reports and dashboards.

Compensation and Benefits

• Competitive salary
• Income Protection continuance insurance
• Annual remuneration review
• Participation in an annual variable compensation (bonus) program
• A range of personal and professional benefits
• Onsite parking
• Employee Assistance Program available to employees
• Paid Parental leave (Conditions apply)

At Cummins, we are an equal opportunity employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, colour, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law

Experience:

Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.

• Manages and coordinates contractors
• Supervision of 3 direct reports
• Ensures all HSE / Training / Maintenance databases are actioned and maintained