ADMINISTRATION ADMINISTRATIVE

Ficosa; Jandira; On-site; BRL 25,000 - 40,000; Full time

Job summary

Successfactors in Brazil seeks an administrative professional to handle documentation processing and administrative tasks within the department. You will follow established flows and support timely, quality outcomes under supervision.

Responsibilities include preparing reports, coordinating internal information between departments, invoicing, attending meetings, and ensuring compliance with ethics and ISMS requirements. 2 years of experience in administration is preferred.

Qualifications

• Education or professional training in administration.
• Solid knowledge in computer and system.
• Minimum of 2 years as administrative technician.

Responsibilities

• Develop administrative tasks and documentation processing according to established flows.
• Keep department information updated and support document preparation, reports and statistics.
• Complete statements and documentation under supervision of the responsible technician.
• Manage internal information between departments.
• Assist in local and corporate reporting and ad hoc tasks.
• Support data collection for department control systems.
• Update and control IT tools of the area.
• Organize appointments, meetings, visits, and attend clients and suppliers when required.
• Produce invoices, delivery notes, receipts, orders and related commercial activities.
• Observe the Code of Ethics and comply with ISMS training.
• Contribute to OHSE and Quality department improvements.

Skills

Solid knowledge in computer and system

Education

Education or professional training in administration

Job description

Develop the administrative tasks and the documentation processing for the area / department according to the instructions and the administrative flows established by its responsible in order to obtain quality outcome in time.

GENERAL FUNCTIONS

• Keep updated all information related to the department and give support in the preparation of documents, reports and statistics related with the area.
• Complete statements and documentation according to the procedures / rules applicable in each case and under the supervision of the responsible technician.
• Manage the internal information between different departments.
• Assist in the reporting, both local and corporate, as in other specific or ad-hoc tasks.
• Support data collection of the department control systems.
• Update and control the IT tools of the area.
• Organize appointments, meetings, receive visits and attend clients and suppliers, if required.
• Produce invoices, delivery notes, receives, orders and carry out the sales, charges, unpaid or other productive activities, calculation monitoring.
• Take care of the parcel service for the department.
• Observe Ficosa's Code of Ethics to avoid fraudulent practices. Comply with Information Security Management System (ISMS) applicable to the job, along with the training related thereto.
• Actively cooperate in maintaining, promoting and improving the OHSE and Quality department.

(* The duties described are only the most typical of this position and are in no way a comprehensive list.)

POSITION REQUIREMENTS

Academic Background: Education or professional training, mainly in administration. Solid knowledge in computer and system.

Languages:Fluent in local language.

Experience: Minimum of 2 years as administrative technician.

OTHER SPECIFICATIONS

Additional training: N/A

Ficosa is an equal opportunity employer. We strongly believe that a diverse workforce is key to our success, regardless of gender, nationality, age or others. Our focus is not only on our People, but as well on our Planet: protecting the environment is one of the main targets to which we dedicate all our efforts to develop products and more efficient and sustainable solutions.