National Head of Resources Management

International Organization for Migration; Manama; On-site; BHD 12,000 - 18,000; Full time

Job summary

International Organization for Migration (IOM) in Bahrain invites applications for a fixed-term, 1-year post in the Resources Management Unit. The role covers financial administration, budgeting, and donor reporting in a country office setting.

The successful candidate will support accounting, procurement, HR, and asset inventory, ensuring compliance with IOM rules and donor requirements while coordinating with regional and country offices.

Qualifications

• Experience in financial administration including financial management, accounting and budgeting.
• Experience in human resources, procurement and logistics.
• Experience using an Enterprise Resource Planning system.
• Experience working in an international organization is an advantage.

Responsibilities

• Provide overall support to the Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities.
• Assist with monitoring and processing financial transactions and payments to staff and suppliers; maintain records using PRISM ERP.
• Monitor budget versus actual financials for RO/CO operations.
• Review payroll validity checks and imprest accounts; ensure safe custody of cash.

Skills

MS Excel

Financial analysis

Report writing

Communication skills

Teamwork

Problem solving

Education

University degree in Accounting

CA/CPA/CIMA/ACCA advantage

High school diploma + 6 years experience

Tools

PRISM ERP

Job description

• Contract Type Fixed-term (1 year with possibility of extension)
• Initial Contract Duration 1 year
• Org Type Country Office
• Vacancy Type Vacancy Notice
• Grade G-7
• Is this S/VN based in an L3 office or in support to an L3 emergency response? No

Job Description

For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Responsibilities

1. Provide overall support to the Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities;
2. Assist with the monitoring of and process and reconcile financial transactions and payments to staff and suppliers in a timely manner, maintain financial records using the IOM Enterprise Resource Planning (ERP) System in line with IOM financial regulations;
3. Assist in the monitoring of budget versus actual financials for the operational activities of the Regional Office or Country Office;
4. Review validity checks on monthly payroll projectization results of the Regional Office or Country Office;
5. Review the imprest accounts and guarantee the safe custody of all available cash;
6. Contribute to the preparation of the Regional Office or Country Office monthly accounts closure in compliance with the accounts closure checklist;
7. Contribute to the preparation of budgets and accounting, financial, statistical and donor reports complying with relevant donor requirements;
8. Maintain a filing system and ensure that all RMU documents and paid vouchers are properly filed and updated in the order in which they are entered in PRISM;
9. Validate that all Travel Authorizations are duly completed before staff are authorized to travel and validate that all TAs and expense claims are duly completed and all supporting documents are attached prior to dispatch for computation and reimbursement.
10. Provide general guidance and oversight on accounting, financial policies and procedures to the Regional Office or Country Office Units as required;
11. Assist with the management of the office asset inventory in line with IOM Assets inventory policy and maintain an updated asset inventory report;
12. Oversee procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR) Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM procurement guidelines;
13. Liaise with the Regional Offices, Country Offices, MAC and PAC with regard to the financial and administrative activities as required;
14. Perform other duties as may be assigned.

Qualifications

EDUCATION

• University degree in Accounting, Commerce, Business Administration with four years of relevant professional experience; or
• High school diploma with six years of relevant professional experience
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

EXPERIENCE

• Experience in financial administration including financial management, accounting and budgeting;
• Experience in human resources, procurement and logistics;
• Experience using an Enterprise Resource Planning system
• Experience working in an international organization an advantage

SKILLS

• High level of computer literacy, good knowledge of MS Office, in particular in Excel
• Excellent oral and written communication skills
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report;
• Demonstrated ability to and exercise sound judgment;
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,
• Knowledge of ERP highly desirable .

LANGUAGES

• IOM’s official languages are English, French, and Spanish.

Required

• For this position, fluency in English (oral and written) is required.
• Arabic Language is an advantage

[1] As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization’s official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.

[1] As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization’s official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.

Same Posting Description for Internal and External Candidates