Academic Administrative Assistant

American University of Bahrain (AUBH); Riffa2; On-site; BHD 3,600 - 7,200; Full time

Job summary

The American University of Bahrain (AUBH) invites applications for a full-time Academic Administrative Assistant to support the Deans and college-level academic affairs. This role focuses on coordinating schedules, preparing materials, and ensuring smooth operations within the college.

The successful candidate will possess a fresh business degree or equivalent and excellent communication skills, with the ability to work independently and handle multiple tasks in a fast-paced environment.

Qualifications

• Fresh graduate with a Bachelor’s degree in business or equivalent.
• No minimum professional work experience required.
• Strong communication and writing skills.

Responsibilities

• Provides administrative support to the College Dean and Faculty.
• Schedules, plans, and coordinates work actions of the Dean and college.
• Receive and respond to enquiries concerning program matters from Program Coordinators, QA Officer, faculty of the college, external organizations, and members of the public.
• Collects, organizes, and analyzes data for specialized reports, as requested.
• Coordinates the collection and preparation of operating reports in addition to coordinating the archived documents/SharePoint.
• Assists Deans in the development of the university's policies and procedures documents, where relevant.
• Provides administrative support by scheduling appointments, coordinating meetings for the Dean and college.
• Responsible for supporting the college with preparing meeting materials and presentations, as requested.
• In charge of all meeting minutes for the college and committees, as assigned.
• Assists the Dean in administrative support with regards to accreditation bodies (ie. WSCUC, BQA, etc.).
• Coordinates with QA officers on changes in curriculum and study plans and the IR office and provides support if needed.
• Supports the Deans with onboarding of new faculty in the college (i.e., contact HR, IT and Librarian to help in settling a new faculty).
• Liaise with Program Coordinators and faculty in coordinating the applications for internships- in coordination with AUBH career center- and capstones.
• Liaise with faculty and Deans, making sure to coordinate field trips and invitations of guest speakers and is responsible for all formalities of such with the HEC.
• Other duties as assigned by the Dean and Management.

Skills

Communication

Independent work

Written communication

Bookkeeping basics

Education

Bachelor's in Business Administration

Job description

Overview

The American University of Bahrain (AUBH) invites applications for a full-time position as Academic Administrative Assistant. An Academic Administrative Assistant supports the Deans of the Colleges at AUBH and the academic affairs functions. Their main duty is to provide academic assistance with respect to the line of work of the Dean and Faculty of the College.

Duties And Responsibilities

• Provides administrative support to the College Dean and Faculty
• Schedules, plans, and coordinates work actions of the Dean and college
• Receive and respond to enquiries concerning program matters from Program Coordinators, QA Officer, faculty of the college, external organizations, and members of the public
• Collects, organizes, and analyzes data for specialized reports, as requested
• Coordinates the collection and preparation of operating reports in addition to coordinating the archived documents/SharePoint
• Assists Deans in the development of the university's policies and procedures documents, where relevant
• Provides administrative support by scheduling appointments, coordinating meetings for the Dean and college.
• Responsible for supporting the college with preparing meeting materials and presentations, as requested
• In charge of all meeting minutes for the college and committees, as assigned
• Assists the Dean in administrative support with regards to accreditation bodies (ie. WSCUC, BQA, etc.)
• Coordinates with QA officers on changes in curriculum and study plans and the IR office and provides support if needed
• Supports the Deans with onboarding of new faculty in the college (i.e., contact HR, IT and Librarian to help in settling a new faculty)
• Liaise with Program Coordinators and faculty in coordinating the applications for internships- in coordination with AUBH career center- and capstones
• Liaise with faculty and Deans, making sure to coordinate field trips and invitations of guest speakers and is responsible for all formalities of such with the HEC
• Other duties as assigned by the Dean and Management

Requirements

Qualifications & Experience Required

• Fresh graduate, Bachelor's degree business or equivalency
• No minimum professional work experience is required

Skills And Competencies Required

• Strong communication and relationship building skills with peers
• Ability to work independently and responsibly
• Effective written and verbal communication skills are required.
• Knowledge of basic bookkeeping practices.