Supply Chain & Logistics Coordinator (f/m/d)

Alpha Trains Luxembourg S.à r.l.; Antwerpen; Sur place; EUR 42 000 - 63 000; Plein temps

Résumé du poste

Alpha Trains in Antwerp seeks a proactive Supply Chain & Logistics Coordinator to manage energy data, coordinate locomotive movements, and oversee spare parts logistics. You will ensure accurate invoicing, reporting, and stakeholder coordination across European operations.

The role requires a bachelor’s degree and at least three years in administration, logistics, or finance support, with strong organizational and analytical skills.

Qualifications

• Bachelor’s degree or equivalent in logistics, administration, business, or related field.
• Strong administrative, organizational, and analytical skills with a structured approach.
• Understanding of service/lease contracting and basic purchasing, invoicing, and logistics processes.
• Proactive mindset with ability to manage priorities and collaborate within a multidisciplinary team.
• Fluency in English; some German is a plus.

Responsabilités

• Energy Administration: coordinate energy data, invoicing, and cost monitoring for locomotive fleet.
• Logistics Coordination: support logistics for locomotive movements, spare parts, and warehouse activities.
• Digital Services & Telematics: manage telematics platforms, ETCS keys, SIM card administration, and data sharing.
• Asset Registration & Compliance Administration: maintain locomotive registration data and support regulatory compliance.
• Administrative Support & Data Management: maintain operational data and drive data quality improvements.

Connaissances

Administrative skills

Organizational skills

Analytical skills

Proactive mindset

English fluency

German (bonus)

Formation

Bachelor’s degree or equivalent in logistics/administration/business

Description du poste

Why Alpha Trains?
Because it’s the best mixture of team work and team fun!

For our office in Antwerp we are looking for a

Supply Chain & Logistics Coordinator (f/m/d)

Alpha Trains has owned and leased locomotives and passenger trains for 25 years. More than 160 employees of various nationalities are active across Europe. Our more than 1,000 locomotives and passenger trains are utilized in 22 European countries.

Who we are looking for

We are looking for a proactive and detail-oriented professional who enjoys keeping things running smoothly behind the scenes. You thrive on coordination, have a hands-on mindset, and ensure that purchasing, invoicing, logistics, and operational data are managed accurately and efficiently.

Ready to make an impact through reliable coordination and operational excellence? We would love to hear from you!

WHAT WOULD KEEP YOU BUSY

• Energy Administration: coordinate and optimize energy management administration for the locomotive fleet by managing energy data and invoicing, monitoring costs, resolving discrepancies, and supporting continuous process improvements
• Logistics Coordination: coordinate and support logistics operations for locomotive movements, spare parts, and warehouse activities by ensuring efficient transport execution, stakeholder coordination, and accurate inventory administration
• Digital Services & Telematics: coordinate and support digital fleet services by managing telematics platforms, ETCS keys and SIM card administration, while ensuring reliable data sharing, supplier coordination, and accurate cost and invoice management
• Asset Registration & Compliance Administration: maintain accurate locomotive registration data and key asset roles across relevant systems, while supporting homologation, regulatory compliance, and documentation processes to ensure smooth fleet operations across Europe
• Administrative Support & Data Management: maintain accurate operational data across key systems, proactively follow up on administrative actions, and drive continuous improvements in data quality and process efficiency within the Services Team

WHAT YOU BRING TO OUR TEAM

If you are excited about joining our team, here is what we are looking for in the ideal candidate:

• Bachelor’s degree or equivalent experience in logistics, administration, business, or a related field, combined with at least 3 years of experience in an administrative, customer support, logistics, supply chain, or finance support role
• Strong administrative, organizational, and analytical skills, with a structured approach and a keen eye for detail
• Strong understanding of service and lease contracting, with the ability to read, interpret, and draft complex contractual documents, as well as basic knowledge of purchasing, invoicing, and logistics processes
• Proactive mindset, with the ability to manage priorities, follow up on actions, and collaborate effectively within a multidisciplinary team
• Fluency in English is required, and bonus points if you can sprinkle in some German

WHAT IS IN IT FOR YOU

At Alpha Trains we have a mission: to keep our employees happy. So, we go the extra mile to make your working life more enjoyable: From fresh apples in our office fruit basket to annual company offsites, from bike leasing options so you can get to the office in style to an insurance package that gives you the peace of mind you need. Want more transparency? Attend our weekly town hall meetings. And because we are all about collaboration, we keep our hierarchies flat and friendly.

And, last but not least, prepare to meet the most awesome, dedicated and party-ready colleagues at Alpha Trains.

Not fully convinced? We asked our colleagues: what makes working at Alpha Trains special: Employee film