Office Manager & Team Assistant (f/m/d)

Alpha Trains Luxembourg S.à r.l.; Antwerpen; Sur place; EUR 42 000 - 54 000; Plein temps

Avantages offerts par ce poste

Bike leasing

Insurance package

Annual offsites

Flat hierarchies

Résumé du poste

Alpha Trains is seeking an Office Manager & Team Assistant to keep our Antwerp office running smoothly. You will lead daily operations, welcome visitors, manage facilities, and coordinate travel and meetings with a client-focused mindset.

The role requires a Bachelor in administration, fluency in Dutch and English, and the ability to multitask with precision and adaptability. Join a diverse team in a dynamic European office environment.

Qualifications

• Bachelor in administration or equivalent to steer the office effectively.
• Proficient in Dutch and English for internal and external communication.
• Ability to take initiative and drive progress with attention to detail.
• Capable of handling multiple responsibilities and prioritizing tasks.
• Clear and precise communication to enhance collaboration across teams.
• Flexible and adaptable to changing schedules and directions.

Responsabilités

• Steer the daily hustle of the office, ensuring smooth operations.
• Welcome visitors and handle calls with professionalism.
• Manage facilities and liaise with suppliers and landlords.
• Oversee ongoing services, stationery and kitchen supplies.
• Handle communications and coordinate travel arrangements for the team.
• Plan meetings with catering and comfortable spaces for collaboration.
• Support HR and administrative functions for fleet operations.
• Organize team-building events and office gatherings.

Connaissances

Multitasking

Communication

Initiative

Planning

Organizing

Flexibility

Formation

Bachelor's degree in administration

Description du poste

Why Alpha Trains?
Because we are truly diverse –
with many languages and many cultures.

For our office in Antwerp we are looking for an

Alpha Trains has owned and leased locomotives and passenger trains for 25 years. More than 160 employees of various nationalities are active across Europe. Our more than 1,000 locomotives and passenger trains are utilized in 22 European countries.

Who we are looking for

We are looking for an Office Manager & Team Assistant with exceptional multitasking and communication skills to keep our Antwerp office on track! Your role: ensuring smooth operations, fostering team connections, and organizing occasional team gatherings. If you"re adaptable, detail-oriented, and culturally aware, hop on board for this exciting opportunity!

WHAT WOULD KEEP YOU BUSY

• Steer the daily hustle and bustle of our office journey, ensuring a smooth ride for all
• Be the welcoming signal for internal and external visitors, guiding them through our lively office hub and managing incoming calls with finesse
• Master the art of facilities management, forging strong connections with external suppliers and landlords to keep our office infrastructure in top shape
• Keep our office gears well-oiled by managing ongoing services and utilities, from ordering stationery to maintaining kitchen supplies
• Skilfully manage incoming communications, adeptly handling calls and correspondence with precision
• Take charge of organizing smooth travel experiences and accommodations for our team, ensuring everything runs seamlessly
• Plan meetings that hit all the right notes, whether they"re in-house or on the go, complete with delicious catering and cozy meeting spaces that spark creativity and collaboration
• Keep our HR support on track, ensuring our fleet and administrative functions run smoothly
• Keep the team spirit rolling by organizing engaging team-building events and unforgettable office parties

WHAT YOU BRING TO OUR TEAM

• Hold a Bachelor"s degree in administration or its equivalent, proving your qualifications to steer our office in the right direction
• Proficient in both Dutch and English, crucial for effective communication within our company
• You can take initiative with precision and attention to detail, driving progress with determination
• Bring the ability to handle multiple responsibilities adeptly, prioritizing with ease and efficiency
• Showcase clear and precise communication skills to enhance collaboration among colleagues from diverse backgrounds
• Flexibility is your middle name, adapting to changes in schedule or direction without breaking stride
• Your planning and organizational skills are like well-timed train schedules, ensuring everything runs smoothly and on time

WHAT IS IN IT FOR YOU

At Alpha Trains we have a mission: to keep our employees happy. So, we go the extra mile to make your working life more enjoyable: From fresh apples in our office fruit basket to annual company offsites, from bike leasing options so you can get to the office in style to an insurance package that gives you the peace of mind you need. Want more transparency? Attend our weekly town hall meetings. And because we are all about collaboration, we keep our hierarchies flat and friendly.

And, last but not least, prepare to meet the most awesome, dedicated and party-ready colleagues at Alpha Trains.

Not fully convinced? We asked our colleagues: what makes working at Alpha Trains special: Employee film

APPLY NOW

Please submit your detailed application documents with a CV and a cover letter as a PDF file by email to: [e-mail] . You are also welcome to contact us without any obligation and directly by telephone: