Strategic Projects & Office Coordinator

NATO - Supreme Headquarters Allied Powers Europe (SHAPE); Henegouwen; Sur place; EUR 47 000 - 55 000; Plein temps

Résumé du poste

NATO - Supreme Headquarters Allied Powers Europe (SHAPE) seeks a Staff Assistant (Project and Office Coordination) to support the Operations Directorate in developing and implementing the Maven Smart System (MSS). This role provides delivery-level coordination with NCIA, Palantir Technologies, and external stakeholders, and oversees cross-cutting issues for MSS across Allied Command Operations.

Key duties include coordinating MSS activities, onboarding diverse staff, scheduling, and managing

Qualifications

• Proven experience in stakeholder coordination, ensuring timely delivery of milestones and compliance.
• Administrative and office work competency including procedures and practices (TT+, EDMS, NIP, SharePoint).
• Experience facilitating events with high-level officials and managing activities in complex environments.

Responsabilités

• Facilitating coordination and collaboration among MSS stakeholders within SHAPE and NATO Enterprise.
• Managing in-processing and orientation for MSS staff in compliance with NATO security regulations.
• Scheduling appointments, meetings, and travel arrangements for MSS staff across time zones.
• Administering and maintaining an organized office environment, including supplies and equipment.
• Coordinating with NATO Travel for itineraries, accommodations, and paperwork for task force personnel.
• Organizing meetings, conferences, and events, including catering and materials.
• Assuming additional divisional security and financial tasks as required.

Connaissances

Stakeholder coordination

Office administration

Event facilitation

Cross‑cultural collaboration

Formation

Secondary education and related training

Outils

TT+

EDMS

NIP

SharePoint

Description du poste

NATO - Supreme Headquarters Allied Powers Europe (SHAPE) seeks a Staff Assistant (Project and Office Coordination) to support the Operations Directorate in developing and implementing the Maven Smart System (MSS). This role provides delivery-level coordination with NCIA, Palantir Technologies, and external stakeholders, and oversees cross-cutting issues for MSS across Allied Command Operations.

Key duties include coordinating MSS activities, onboarding diverse staff, scheduling, and managing