Shared Services Associate - Shared Services & Finance

Medpace; Heverlee; Presencial; EUR 32.000 - 42.000; Tempo integral

Resumo da vaga

Medpace is seeking an office-based Shared Services Associate to join our Shared Services & Finance team in Leuven, Belgium. This role handles financial and accounting responsibilities across the EU, including invoicing portals, purchase orders, VAT regulations and inventory receipts.

You’ll administer EU electronic invoicing portals, manage purchase orders, review price quotations, and collaborate with internal staff and vendors to resolve issues.

Qualificações

• Bachelor's degree requirement in finance/accounting/business.
• Experience with POs, invoicing portals, and account reconciliations preferred but not essential.
• Experience with Word and Excel preferred.
• Deadline-driven and detail-oriented with strong communication.
• Customer-service orientation required.

Responsabilidades

• Administer EU invoicing portals for all projects.
• Maintain purchase orders and track order status.
• Review price quotations for accuracy and compliance.
• Coordinate with staff and third-party vendors to resolve PO/invoice issues.
• Ensure timely entry of invoices received by email or mail into accounting systems.
• Complete three-way match of PO-related invoices.
• Maintain knowledge of Medpace SOPs and guidelines.

Conhecimentos

Detail-oriented

Verbal and written communication

Organizational skills

Customer service oriented

Formação

Bachelor’s degree in Finance, Accounting, Business Administration, or related field

Ferramentas

Microsoft Word

Microsoft Excel

Descrição da vaga

We are seeking an office-based Shared Services Associate to join our Shared Services & Finance team in Leuven, Belgium. This position is responsible for a range of financial and accounting responsibilities across the EU including invoicing portals, purchase orders, VAT regulations and inventory receipts.

Responsibilities

• Act as administrator for EU electronic invoicing portals.
• Administer purchase orders and maintain status orders for all projects.
• Review price quotations and related information for accuracy and compliance
• Communicate with internal staff and/or third-party vendors to resolve purchase order, invoice and/or inventory receipt issues.
• Ensure timely entry of invoices received via email or standard mail into accounting systems.
• Complete three-way match of Purchase order related invoices.
• Maintain knowledge of appropriate Medpace Standard Operating Procedures (SOPs) and guidelines.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Knowledge of pertinent business operating programs (e.g. Purchase Orders, Invoicing Portals, account reconciliations) preferred but not essential.
• Experience with Microsoft® Word and Excel preferred.
• Detail-oriented with the ability to meet deadlines.
• Excellent verbal and written communication skills.
• Excellent organizational skills with the ability to be customer service oriented.

Medpace Overview

Medpace is a full-service clinical contract research organization (CRO) providing phase l-lV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.

Why Medpace?

When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.

Purpose-Driven Work

• Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence

Collaborative Culture

• Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
• Leadership throughout Medpace is both accessible and approachable

Continuous Growth & Development

• Office based environment with on-site mentors
• Defined career paths with clear advancement opportunities
• Industry renowned onboarding and training programs designed to accelerate professional development
• Ongoing training and continuous learning opportunities throughout your career
• An environment that encourages employees to influence change, contribute ideas, and grow quickly

Other Employee Benefits

• Competitive compensation programs that recognize and reward performance
• Comprehensive health, wellness, retirement, and PTO benefits
• Office based culture with occasional WFH that provides flexibility for eligible positions after training
• Company-sponsored social events

Please note benefits may vary based on country.

What to Expect Next

A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.