Senior Payroll Specialist (f/m/d)

Hitachi Vantara Corporation; Brussel; Hybride; EUR 42 000 - 65 000; Plein temps

Avantages offerts par ce poste

32 days vacation

Hybrid work policy (3 days remote)

Pension scheme

Hospitalization insurance

Meal voucher: 10€/day

Representation allowance

Internet allowance

Mobile phone + subscription

Eco Voucher

Résumé du poste

Hitachi Energy is seeking a Payroll Specialist for Belgium to support end-to-end payroll processing with our Payroll Partner in a busy Northern Europe HUB environment. The role focuses on Belgium payroll, local compliance, and accurate lifecycle events from onboarding to offboarding.

You will collaborate with HR, Finance and external providers, ensuring data accuracy, timely submissions and continuous improvements in payroll controls and reporting.

Qualifications

• Proven experience in payroll within shared services, HR operations, or outsourced payroll environments.
• Demonstrated knowledge of Belgium payroll processes and employment legislation.
• Solid understanding of payroll reconciliations, controls, audits, and compliance requirements.
• Experience working with external payroll providers.
• High level of accuracy, attention to detail, and problem-solving capability.
• Strong communication and stakeholder management across functions and countries.
• Fluent in French, Dutch and English.
• Experience with Workday and ServiceNow would be advantageous.

Responsabilités

• Manage end-to-end payroll processing with the Payroll Partner, ensuring inputs are accurate and submitted on time.
• Own payroll inputs, validations, reconciliations, and post-payroll checks.
• Apply strong understanding of Belgium payroll processes, statutory requirements, deductions, benefits, and lifecycle events.
• Partner with HR to ensure accurate payroll processing for starters, changes, absences and leavers.
• Maintain robust payroll controls and ensure GDPR and Belgian legislation compliance.
• Manage payroll queries and transactional requests with timely resolution.
• Support payroll reporting, audits, documentation requirements, and process improvements across Belgium and the Northern Europe HUB.

Connaissances

French

Dutch

English

Workday

ServiceNow

stakeholder management

Formation

Belgian payroll knowledge

Outils

Workday

ServiceNow

Description du poste

Job Description:

Join our Northern Europe HUB Payroll team and play a key role in delivering a seamless payroll experience in a dynamic, fast-paced shared services environment. This opportunity is a permanent Payroll Specialist position supporting Belgium. You will support the accurate and timely delivery of payroll services, working closely with an outsourced payroll provider and collaborating with HR, Finance, and other stakeholders to ensure a consistent, compliant, and reliable payroll process.

This role offers the opportunity to contribute across the full employee lifecycle, ensuring payroll accuracy from onboarding through to offboarding. With a strong focus on Belgium payroll processes, local compliance, collaboration, service excellence, and continuous improvement, this is a highly visible and impactful position within the Northern Europe HUB Payroll team.

You will be part of a supportive and evolving regional environment where ideas are valued and improvements are encouraged. With exposure to Belgium payroll, cross-functional stakeholders, and regional ways of working, this role provides the chance to strengthen technical capability, build strong relationships, and make a meaningful contribution to the employee experience.

How you’ll make an impact:

• Manage end-to-end payroll processing with the Payroll Partner, ensuring all inputs are accurate and submitted on time.


• Own payroll inputs, validations, reconciliations, and post-payroll checks to ensure outputs are accurate and aligned.


• Apply strong understanding of Belgium payroll processes, statutory requirements, deductions, benefits, and employee lifecycle events.


• Partner with HR to ensure accurate payroll processing across starters, contractual changes, absences, and leavers.


• Maintain robust payroll controls and ensure compliance with internal policies, audit standards, GDPR, and relevant Belgian legislation.


• Manage payroll queries and transactional requests, ensuring timely, accurate, and service-minded resolution.


• Support payroll reporting, audits, documentation requirements, and process improvements across Belgium and the Northern Europe HUB.

Your background:

• Proven experience in payroll within shared services, HR operations, or outsourced payroll environments.


• Demonstrated knowledge of Belgium payroll processes and employment legislation.


• Solid understanding of payroll reconciliations, controls, audits, and compliance requirements.


• Experience working with external payroll providers.


• High level of accuracy, attention to detail, and problem-solving capability.


• Strong communication and stakeholder management skills, with the ability to work effectively across countries and functions.


• Fluent in French, Dutch, and English.


• Experience with Workday and ServiceNow would be advantageous.

More about us

We offer a permanent position in a collaborative, growth-minded environment where quality, initiative, and continuous improvement are valued. You will have the opportunity to contribute to a regional payroll team, strengthen Belgium payroll expertise, and support reliable service delivery for employees and stakeholders.

• 32 days Vacation


• Hybrid work from home policy (3 days/week remote)


• Pension Scheme, hospitalization insurance


• Meal voucher: 10€/day


• Representation allowance and internet allowance


• Mobile phone + subscription


• Eco Voucher

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre‑employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.