Senior Lawyer Assistant

Arendt & Medernach; Paliseul; On-site; EUR 45,000 - 68,000; Full time

Job summary

Arendt & Medernach in Luxembourg invites applications for a Senior Lawyer Assistant to support the legal team across multiple time zones and coordinate client portfolios. You will schedule meetings, manage communications, monitor billing data, and ensure top-quality administration while maintaining strict confidentiality.

Fluency in French and English is required; German and Luxembourgish are assets. Proficiency in MS Office is essential.

Qualifications

• At least 5 years of experience as an administrative or personal assistant in an international, multilingual setting.
• Fluent in French and English (spoken and written); German and Luxembourgish are strong assets.
• Highly organized, discreet, proactive, and able to meet tight deadlines.
• Excellent MS Office skills (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Schedule meetings and conference calls across multiple time zones; organise meetings and prepare required documents.
• Assist with administrative tasks for client portfolios and manage the life cycle of client files.
• Manage internal and external communications and maintain rigorous record-keeping and filing.
• Ensure portfolios comply with firm rules; liaise with KYC and risk teams.
• Maintain CRM updates; monitor billing data and deadlines; track budgets.
• File documents in compliance with conventions and with public authorities.

Skills

French

English

German

Luxembourgish

MS Office

Tools

MS Office

Job description

Arendt & Medernach is the leading independent business law firm in Luxembourg with over 800 professionals. The firm’s international team of more than 450 legal experts represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Frankfurt, Hong Kong, London, New York, and Paris.

Our service to clients is differentiated by the end-to-end specialist advice we offer, covering all legal, regulatory, taxation, and advisory aspects of doing business in Luxembourg.

Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity, and real estate to corporate and tax matters.

Given the ongoing development of our firm, we are currently recruiting:

Senior Lawyer Assistant

Your role:

• Scheduling meetings, setting up conference calls across multiple times zones, organising internal and external meetings, venue organisation and preparation of required documents. Taking meeting notes if applicable.
• Assisting with and coordinating all administrative tasks related to client portfolios. Maintaining and monitoring the entire life cycle of client files from opening to closing in scope of the value chain.
• Managing both, internal and external communication (e-mails /phone calls) related to the client portfolios. Daily record keeping with electronic and hard copies; filing of documents in accordance with the applicable conventions.
• Ensuring that the allocated portfolios are in compliance with the firm’s rules and standards, liaise on a regular basis with the KYC, risk team for example.
• Updating our CRM database precisely on a regular basis.
• Monitoring in particular the financial aspects of the client files from opening to closing of the matter.
• Ensuring that the files parameters and data in the billing system are correct, up-to-date and in line with the customers instructions and billing specificities; taking action to ensure that deadlines are met while monitoring budget constraints on a regular basis.
• Filing of documents in compliance with the applicable conventions in the dedicated software,inter aliafiling with public authorities.

Your profile:

• You have ideally at least 5 years of proven professional experience as an administrative or personal assistant in an international and multilingual environment, possible experience in a law firm would be an asset;
• You have a perfect command of French and English (both spoken and written); German and Luxembourgish are considered as a strong asset.
• You are highly organised, rigorous, proactive and are able to handle confidential information with discretion;
• You are able to work autonomously and accurately with tight deadlines and know how to prioritise between conflicting demands;
• You have excellent interpersonal skills, a service-oriented mindset and consider yourself as a team player;
• You have an excellent command of MS Office (Word, Excel, PowerPoint, Outlook).

Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.

We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.

Arendt promotes equal opportunities and value each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website.

Interested?

Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).

#AM