Lawyer Assistant

Calculatrice; Paliseul; In loco; EUR 40.000 - 56.000; Tempo pieno

Descrizione del lavoro

Arendt is seeking a Lawyer Assistant to support litigation teams in Luxembourg, in a fast-paced, multilingual environment. You will liaise with clients, screen inquiries, and handle administrative tasks across disputes, ensuring timely documentation and confidentiality.

Responsibilities include drafting basic pleadings, organizing meetings and business trips, maintaining CRM updates, and coordinating with lawyers, bailiffs, courts and experts.

Competenze

• Ideally at least 2 years of proven professional experience as an administrative or personal assistant in an international and multilingual environment.
• Possible experience in a law firm would be an asset.
• A first experience in litigation (criminal, civil and commercial) is a strong asset.
• Excellent command of French and English (spoken and written).
• German and Luxembourgish are considered as strong assets.

Mansioni

• Screening phone calls, enquiries and requests and handling them when appropriate.
• Liaising with clients, internal and external contact persons.
• Administrative monitoring of disputes and follow-up of litigation files.
• Drafting of basic pleadings; handling basic correspondence between lawyers, bailiffs, courts and experts.
• Organising meetings, bookings, and business trips; maintaining CRM updates.
• Secretarial tasks including archiving files, mail, emails, and faxes.

Conoscenze

French

English

German

Luxembourgish

Administrative experience

Strumenti

MS Office Suite

Descrizione del lavoro

Lawyer Assistant

Your role:

• Screening phone calls, enquiries and requests and handling them when appropriate;
• Liaising with clients, internal and external contact persons;
• Administrative monitoring of disputes;
• Follow-up of litigation files;
• Formatting letters, reports and modifying documents;
• Facilitating relationship between the lawyers and other internal departments;
• Organising various meetings, ensuring that venues are booked and that files for distribution are prepared in time;
• Organizing business trips;
• Drafting of basic pleadings;
• Handling of basic correspondence between lawyers, bailiffs, courts and experts;
• Taking charge of regular updates of ourClient Relationship Managementsystem;
• Follow-up of KYC aspects;
• Ensuring the backup of the other team assistants;
• Performing various secretarial tasks (archiving files, mail, emails, faxes, DHL, etc.).

Your profile:

• You have ideally at least 2 years of proven professional experience as an administrative or personal assistant in an international and multilingual environment, possible experience in a law firm would be an asset;
• A first experience in litigation (criminal, civil and commercial) is a strong asset;
• You have a perfect command of French and English (both spoken and written); German and Luxembourgish are considered as a strong asset.
• You are highly organised, rigorous, proactive and are able to handle confidential information with discretion;
• You are able to work autonomously and accurately with tight deadlines and know how to prioritise between conflicting demands;
• You have excellent interpersonal skills, a service-oriented mindset and consider yourself as a team player;
• You have an excellent command of MS Office (Word, Excel, PowerPoint, Outlook).

Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.

• We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm.
• With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.

Arendt promotes equal opportunities and value each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website.