Recruitment Administrator

Airswift; Brussel Hoofdstad; Hybride; EUR 32 000 - 44 000; Plein temps

Résumé du poste

Airswift is seeking a proactive Recruitment & Selection Administrator to support the recruitment team with a wide range of administrative tasks. The role focuses on ensuring an efficient hiring process and delivering an excellent candidate and stakeholder experience.

Key duties include posting vacancies, reporting on status, coordinating assessments, organizing events, managing referrals, and maintaining accurate recruitment records.

Qualifications

• Minimum 2 years of experience in an administrative or recruitment support role.

Responsabilités

• Manage and publish internship and permanent vacancy postings within the recruitment system.
• Prepare and distribute regular reports on the status of open vacancies.
• Monitor and manage the recruitment team mailbox, ensuring timely responses and follow-up.
• Coordinate and administer candidate assessment and testing processes.
• Support the practical organisation and logistics of recruitment events and career days.
• Manage and coordinate the employee referral programme.
• Provide operational support for recruitment-related invoicing and administration.
• Assist recruiters with day-to-day administrative activities throughout the recruitment lifecycle.
• Participate in internal team meetings and contribute to improvement projects and initiatives.
• Ensure accurate data management and maintain up-to-date recruitment records.
• Identify opportunities to improve processes and administrative efficiency.

Connaissances

Organisational skills

Attention to detail

Proactive

Flexible

Team player

Process improvement

Communication

Stakeholder management

Description du poste

We are seeking a proactive and detail-oriented Recruitment & Selection Administrator to support our recruitment team with a wide range of administrative and coordination activities. This role is critical in ensuring an efficient hiring process and delivering an excellent experience for candidates, hiring managers, and stakeholders.

Key Responsibilities:

• Manage and publish internship and permanent vacancy postings within the recruitment system.
• Prepare and distribute regular reports on the status of open vacancies.
• Monitor and manage the recruitment team mailbox, ensuring timely responses and follow-up.
• Coordinate and administer candidate assessment and testing processes.
• Support the practical organisation and logistics of recruitment events and career days.
• Manage and coordinate the employee referral programme.
• Provide operational support for recruitment-related invoicing and administration.
• Assist recruiters with day-to-day administrative activities throughout the recruitment lifecycle.
• Participate in internal team meetings and contribute to improvement projects and initiatives.
• Ensure accurate data management and maintain up-to-date recruitment records.
• Identify opportunities to improve processes and administrative efficiency.

Requirements:

• Minimum 2 years of experience in an administrative or recruitment support role.
• Strong organisational skills with excellent attention to detail.
• Proactive, results-oriented, and accountable for delivering high-quality work.
• Flexible and adaptable with an agile approach to work.
• Strong team player with a solution-focused and innovative mindset.
• Demonstrated ability to contribute to process improvement initiatives.
• Experience within the energy, infrastructure, engineering, or technical sectors is advantageous.
• Fluent in both French and Dutch.
• Strong communication and stakeholder management skills.

Working Arrangements:

• Full-time position.
• Hybrid working model with an average of 2 days per week on-site.
• Occasional business travel may be required.