QC Lab Admin & Documentation Coordinator

Prothya Biosolutions; Brussel Hoofdstad; On-site; EUR 32,000 - 46,000; Full time

Job summary

Prothya Biosolutions is seeking an Administrative Assistant - QC Laboratory to support our Quality Control team in a GMP-regulated environment. You will manage documentation, coordinate training, and provide daily administrative support to ensure compliant operations.

Ideal candidates have a Bachelor's degree, experience in pharmaceutical settings, strong MS Office skills, and ability to work with QC/QA stakeholders.

Qualifications

• Bachelor's degree in a related field required or preferred.
• Experience in pharmaceutical, biotechnology, healthcare, or laboratory environment desirable.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Fluent in French or Dutch with strong English, both written and spoken.

Responsibilities

• Prepare, format, and maintain controlled documents and procedures in accordance with company standards.
• Initiate and manage document workflows within the Electronic Document Management System (EDMS).
• Support approval and release of documents and ensure archiving of laboratory documentation.
• Review analytical results and verify compliance against specifications and acceptance criteria.
• Register and maintain training records; coordinate and deliver training on basic QC administrative processes.
• Support KPI monitoring, provide feedback on discrepancies, and assist in process improvements.

Skills

MS Office

Documentation management

GMP knowledge

Quality systems

SAP

MasterControl

Communication

French or Dutch fluency

English proficiency

Education

Bachelor's degree in Office Management, Business Administration, Translation, or related field

Tools

SAP

MasterControl

EDMS

Job description

Prothya Biosolutions is seeking an Administrative Assistant - QC Laboratory to support our Quality Control team in a GMP-regulated environment. You will manage documentation, coordinate training, and provide daily administrative support to ensure compliant operations.

Ideal candidates have a Bachelor's degree, experience in pharmaceutical settings, strong MS Office skills, and ability to work with QC/QA stakeholders.