Project Support Officer (Project Documentation, Meeting Minutes, Purchase Orders) for NATO with security clearance

WLG; Brussel Hoofdstad; In loco; EUR 42.000 - 64.000; Tempo pieno

Descrizione del lavoro

WLG in Brussels is seeking a Project and Service Assistant to support project managers and service teams in day-to-day activities. You will help with planning, presentations, meetings, and documentation to ensure on-time delivery.

The role focuses on maintaining data integrity in management tools, coordinating procurement steps, and producing status updates for stakeholders across international projects.

Competenze

• 3+ years in project administration or project support with growing responsibility.
• Document management with version control and archiving; Excel and SharePoint.
• Project management or ERP tools; BI tools for finance/time reporting.
• Status reports, risk assessments and budget tracking.
• Strong organisation, attention to detail and clear written and spoken English.
• Knowing how international defence organisations work is a plus; event/conference management experience.

Mansioni

• Support project managers with planning, presentations and project documentation.
• Organise project meetings and boards, and write the minutes.
• Keep data in business management tools accurate and up to date.
• Prepare purchase requests, purchase orders and service level agreements.
• Track milestones, budgets and progress, and produce status reports.
• Act as a point of contact for stakeholders, answering queries and sharing updates.

Conoscenze

Project admin

Planning

Stakeholder comms

Data management

English fluency

Strumenti

Excel

SharePoint

BI tools

ERP tools

MS Project

Descrizione del lavoro

Every project that lands on time has someone keeping it organised. This is that seat. A multinational defence organisation in Brussels needs a project and service assistant to support its project managers and service teams day to day: the schedules, the documents, the meetings and the numbers that keep delivery on track.

What You Would Be Doing

• Supporting project managers with planning, presentations and project documentation
• Organising project meetings and boards, and writing the minutes
• Keeping data in business management tools accurate and up to date
• Preparing purchase requests, purchase orders and service level agreements
• Tracking milestones, budgets and progress, and producing status reports
• Acting as a point of contact for stakeholders, answering queries and sharing updates

What you would bring

• At least 3 years in a project administration or project support role with growing responsibility
• Document management with version control and archiving, plus Excel and SharePoint
• Project management or ERP tools, and BI tools for finance and time reporting
• Status reports, risk assessments and budget tracking
• Strong organisation, attention to detail and clear written and spoken English
• Knowing how international defence organisations work is a plus, as is experience organising events and conferences

Why this one is worth a look

A central role in an international team, with variety every week and a view of how large programmes are actually run.