Project Manager Assistant

Syngenia SA; Brussel Hoofdstad; Hybride; EUR 34 000 - 52 000; Plein temps

Résumé du poste

Synatom, based in Belgium, is recruiting an Assistant Project Coordinator to reinforce the Backend of the Nuclear Fuel Cycle department. You will provide administrative, organisational, and coordination support to Project Managers and the Manager, ensuring efficient follow-up of documentation, contracts, planning, and stakeholder communication.

You will coordinate meetings, prepare agendas, take minutes, and assist in preparing reports and presentations for internal and external stakeholders,

Qualifications

• Previous experience in an administrative, project support, or coordination role.
• Strong organisational skills and attention to detail.
• Excellent planning and coordination abilities, with the capacity to manage multiple priorities.
• Good communication and interpersonal skills.
• Proficiency with Microsoft Office tools (Excel, Word, PowerPoint, Outlook).

Responsabilités

• Provide administrative and organisational support to the Backend department and its projects.
• Assist with the preparation, review, and management of supply and service contract documentation related to spent fuel management.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Support technical teams in collecting, organising, and maintaining project documentation.
• Assist in the preparation of reports, presentations, and communications for internal and external stakeholders.
• Monitor project schedules, milestones, risks, and budgets, and ensure accurate reporting.
• Maintain project tracking tools and databases to ensure information remains up to date.
• Coordinate exchanges with suppliers, partners, authorities, and internal stakeholders.
• Support contract administration and ensure proper filing and compliance with internal procedures.
• Assist in the planning and follow-up of long-term spent fuel management projects.
• Contribute to the organisation of audits, inspections, and project reviews.
• Ensure the quality and confidentiality of project documentation.

Connaissances

Organisational skills

Planning

Communication

MS Office

Multilingual

Outils

Microsoft Office

Description du poste

Based in the ENGIE Tower close to Brussels North Station, Synatom, a 100% subsidiary of ENGIE Electrabel, is recruiting an Assistant Project Coordinator to reinforce the Backend of the Nuclear Fuel Cycle department.

In this role, you will provide administrative, organisational, and coordination support to the department’s Project Managers and Manager. You will contribute to the smooth execution of projects by ensuring efficient follow-up of documentation, contracts, planning, and stakeholder communication.

Your responsibilities

• Provide administrative and organisational support to the Backend department and its projects
• Assist with the preparation, review, and management of supply and service contract documentation related to spent fuel management
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items
• Support technical teams in collecting, organising, and maintaining project documentation
• Assist in the preparation of reports, presentations, and communications for internal and external stakeholders
• Monitor project schedules, milestones, risks, and budgets, and ensure accurate reporting
• Maintain project tracking tools and databases to ensure information remains up to date
• Coordinate exchanges with suppliers, partners, authorities, and internal stakeholders
• Support contract administration and ensure proper filing and compliance with internal procedures
• Assist in the planning and follow-up of long-term spent fuel management projects
• Contribute to the organisation of audits, inspections, and project reviews
• Ensure the quality and confidentiality of project documentation

Qualifications and skills

• Previous experience in an administrative, project support, or coordination role (experience in an industrial or technical environment is an asset)
• Strong organisational skills and attention to detail
• Excellent planning and coordination abilities, with the capacity to manage multiple priorities
• Good communication and interpersonal skills
• Proficiency with Microsoft Office tools (Excel, Word, PowerPoint, Outlook)
• Ability to work independently while collaborating effectively within a small team
• Strong sense of discretion and confidentiality
• Multilingual with excellent written and verbal communication skills in English and French or Dutch
• Interest in technical and industrial projects is a plus

About Synatom

Synatom, a 100% subsidiary of ENGIE Electrabel, is responsible for managing the entire fuel cycle for Belgian nuclear power plants. It oversees all stages, from uranium procurement to enriched uranium for fresh fuel fabrication. Synatom is also responsible for the management of spent fuel from its unloading from the reactor through to its intermediate storage. Since 2003, Synatom has also been designated by law as the manager of nuclear provisions.