Project coordinator HORIZON project WoodStock (50%)

Ghent University; Gent; Remote; EUR 48,000 - 65,000; Part time

Benefits offered by this job

36 days holiday leave

Bicycle allowance

Eco vouchers

Job summary

Ghent University is seeking a 50% project coordinator for the HORIZON WoodStock initiative. The role focuses on coordinating work packages, meetings, and reporting to the European Commission, while ensuring timely research outputs and stakeholder communication.

The contract covers 1 December 2026 to 31 October 2028 and requires a doctoral degree in relevant fields. The successful candidate will manage collaboration across international partners, maintain compliance with grant terms, and support

Qualifications

• Thesis-based doctorate in wood science or related field.
• Strong project planning and organizational skills.
• Experience with European research projects and consortia.

Responsibilities

• Coordinate work package activities and WP meetings.
• Monitor milestones and deliverables for the WoodStock project.
• Coordinate research, dissemination, and networking activities.
• Oversee reporting to the European Commission and grant administration.
• Plan and follow up consortium meetings and board meetings.
• Communicate with the Project Officer and UGent EU team.
• Ensure compliance with grant agreements and EC regulations.
• Provide logistical support for meetings and events in Belgium/Brussels.

Skills

Doctorate in wood science

Project management

European project experience

English proficiency

Team collaboration

Education

PhD in wood science

Job description

Project coordinator HORIZON project WoodStock (50%)

Job ID: 30454

→ Number of positions: 1

→ Type of employment: Contract of limited duration

→ Term of assignment: 1 December 2026 to 31 October 2028.

→ Wage scale: PD1 to PD4 (doctoral degree)

ABOUT GHENT UNIVERSITY

Ghent University is a world of its own. Employing more than 15,000 people, it is actively involved in education and research, management and administration, as well as technical and social service provision on a daily basis. It is one of the largest, most exciting employers in the area and offers great career opportunities. With its 11 faculties and more than 80 departments offering state-of-the-art study programmes grounded in research in a wide range of academic fields, Ghent University is a logical choice for its staff and students.

ABOUT THE PROJECT

WoodStock is a multifaceted project, funded under HORIZON-CL6-2024-CLIMATE-01-5, dedicated to advancing climate-smart, circular, and zero-waste use of under-utilized wood from the forest and building stock in the construction sector in alignment with the New European Bauhaus (NEB) initiative. The WoodStock consortium is an interdisciplinary and multi-actor team of 12 partners from 8 EU countries (BE, NO, SI, NL, PL, FI, FR, IE), led by UGent-Woodlab as coordinator.

YOUR TASKS

50% Scientific coordinator:

• Coordinate work package activities, attend WP meetings, and facilitate inter-WP communication and collaboration
• Meet milestones and deadlines for project deliverables and research outputs
• Monitor and coordinate research, networking and dissemination activities
• Coordinate the editing, review and publication process of written project outputs
• Plan, organise and follow up board and consortium meetings
• Communicate with the Project Officer
• Align with the UGent EU team and take active part in PMT meetings
• Update the regulations and protocols required by the European Commission, including the Data Management Plan and ethics follow-up
• Act as liaison with key actors and facilitate opportunities to collaborate and for follow-up funding
• Prepare and follow up Scientific Board, Advisory Board and General Assembly meetings: set the agenda, write and circulate meeting minutes, and follow up on action points
• Provide logistical support for meetings, workshops, and events in Belgium / Brussels
• Prepare, review and submit interim and technical reports to the EC portal, and monitor partner compliance with grant agreement requirements and reviewer recommendations
• Manage WoodStock grants evaluation and day‑to‑day follow‑up with grant recipients, and report on progress to the project management team
• Supervise exploitation activities, including dissemination of key exploitable results to target audiences

WHAT WE ARE LOOKING FOR

• You hold a thesis‑based doctorate in wood science, bio‑based building materials or circular design of wood and bio‑based building materials.
• Excellent management, project planning, and organizational skills
• Experience with research collaborations and European projects
• Comfortable in an international and multicultural environment
• Strong English language skills (speaking, reading, and writing)
• You enjoy working as part of a team

WHAT WE CAN OFFER YOU

• We offer you a contract of definite duration for the period from 1 December 2026 to 31 October 2028.
• Your contract will start on 1/12/2026 at the earliest.
• All Ghent University staff members enjoy a number of benefits, such as a wide range of training and education opportunities, 36 days of holiday leave (on an annual basis for a full‑time job) supplemented by annual fixed bridge days, bicycle allowance and eco vouchers. Click here for a complete overview of all the staff benefits .

INTERESTED?

As Ghent University maintains an equal opportunities and diversity policy, everyone is encouraged to apply for this position.

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