Procurement Officer

The College of Europe; West-Vlaanderen; Sur place; EUR 40 000 - 60 000; Plein temps

Avantages offerts par ce poste

International working environment

Telework policy (up to 2 days/week)

Telework allowance

Meal vouchers

Transportation allowance

Hospitalisation insurance

Group insurance

Legal holidays + closing days

Résumé du poste

The College of Europe in Bruges invites applications for the Procurement Officer (100% FTE). Based in Bruges and reporting to the Legal Advisor, the officer will manage public procurement procedures, draft specifications, and support contract administration across the College.

We seek a candidate with a law/public administration/economics background, at least 3 years in procurement, and fluency in English and Dutch.

Qualifications

• A bachelor’s or master’s degree in law, public administration, business management, economics or a related field.
• At least 3 years of relevant professional experience in public procurement, purchasing, contract management or a related field.
• A solid understanding of public procurement legislation and procedures.
• Excellent command of English and Dutch; knowledge of French is an asset.
• Experience in drafting technical specifications for works, supply and/or service contracts is considered an asset.
• Full digital literacy, including proficiency in Microsoft Office applications.
• Strong analytical and organisational skills, combined with a high level of accuracy and attention to detail.
• Excellent communication skills, with the ability to translate complex legal or technical information into practical advice.
• A proactive, service-oriented and collaborative approach.
• The ability to work autonomously while effectively managing multiple priorities and deadlines.

Responsabilités

• Manage public procurement procedures and framework agreements in collaboration with internal stakeholders.
• Prepare and publish procurement documentation through the relevant eProcurement platforms.
• Draft and review technical specifications, tender documents and related procurement materials.
• Provide practical advice and guidance on public procurement procedures to colleagues.
• Develop and maintain procurement templates, model documents and internal guidance materials.
• Ensure procurement files are complete, accurate and compliant with applicable regulations and internal procedures.
• Support contract administration throughout the contract lifecycle.
• Monitor contract implementation and supplier performance and propose improvements where necessary.
• Stay updated on legal changes and best practices in the field of public procurement.
• Contribute to the continuous improvement of procurement processes and tools.

Connaissances

Public procurement experience

Contract management

Analytical skills

Organisational skills

Communication skills

Autonomous work

Formation

Bachelor's or Master's in law / public administration / business / economics

Outils

Microsoft Office

Description du poste

The College of Europe is seeking applications for the position of Procurement Officer (100% FTE), joining the Rectorate at its Bruges campus.

This newly created role will support the Legal Advisor in the management of public procurement procedures and contracts across the College. The Procurement Officer will coordinate procurement files from preparation to contract follow-up, provide guidance to internal stakeholders, and contribute to ensuring compliance with applicable public procurement regulations and College procedures.

About the College

The College of Europe is the oldest postgraduate institute of European studies. It brings together graduates from diverse backgrounds to study and live in an international environment across its campuses in Bruges, Natolin and Tirana.

As a centre of excellence in European studies, the College is committed to contributing to European cooperation and integration . Staff members contribute to this mission through professional dedication, a spirit of proactive collegiality and mutual respect.

For more information about the College, please visit our website .

The Role

Based in Bruges, the Procurement Officer will work under the direct supervision of the Legal Advisor and collaborate with colleagues across the College's administration. The position combines operational procurement management, stakeholder support and contract administration.

The main tasks and responsibilities of the Procurement Officer will include:

• Manage public procurement procedures and framework agreements in collaboration with internal stakeholders;
• Prepare and publish procurement documentation through the relevant eProcurement platforms;
• Draft and review technical specifications, tender documents and related procurement materials;
• Provide practical advice and guidance on public procurement procedures to colleagues;
• Develop and maintain procurement templates, model documents and internal guidance materials;
• Ensure procurement files are complete, accurate and compliant with applicable regulations and internal procedures;
• Support contract administration throughout the contract lifecycle;
• Monitor contract implementation and supplier performance and propose improvements where necessary;
• Stay updated on legal changes and best practices in the field of public procurement;
• Contribute to the continuous improvement of procurement processes and tools.

Your Profile

For the position of Procurement Officer, the College is looking for candidates with:

• A bachelor’s or master's degree in law, public administration, business management, economics or a related field;
• At least 3 years of relevant professional experience in public procurement, purchasing, contract management or a related field;
• A solid understanding of public procurement legislation and procedures;
• Excellent command of English and Dutch; knowledge of French is an asset;
• Experience in drafting technical specifications for works, supply and/or service contracts is considered an asset;
• Full digital literacy, including proficiency in Microsoft Office applications;
• Strong analytical and organisational skills, combined with a high level of accuracy and attention to detail;
• Excellent communication skills, with the ability to translate complex legal or technical information into practical advice;
• A proactive, service-oriented and collaborative approach;
• The ability to work autonomously while effectively managing multiple priorities and deadlines.

Our offer

• A pleasant and stimulating international working environment;
• An employment contract under Belgian law of indefinite duration;
• A competitive remuneration;
• A comprehensive benefits package including legal holiday pay, end-of-year bonus, meal vouchers, transportation allowance, hospitalisation insurance, and group insurance;
• Legal holidays plus two additional public holidays (9th of May and 11th of July) and eight closing days during the winter break;
• A telework policy of up to two days per week, together with a telework allowance;
• A unique opportunity to contribute to a renowned project of European integration.

How to apply

Applications in English, comprising a detailed CV (max. 2 pages) and a motivation letter (max. 1 page) should be submitted by 13 September 2026 to the HR Office at [e-mail], mentioning "Procurement Officer" in the subject line.

Short-listed candidates will be invited for an interview.

Envisaged start date: as soon as available.

By submitting your application, you consent to have your personal data processed for the purpose of recruitment and the specific position you are applying for. You acknowledge that your data, as well as data we receive from academic institutions we can contact for verification purposes, will be processed by the College of Europe, the members of the selection committee appointed by the College of Europe related to this recruitment process. All information will be treated with the utmost confidentiality and in line with the current data processing regulations. For more information on how we use the information you have provided and how to exercise your rights, please see our privacy notice for recruitment ( https://www.coleurope.eu/privacy ).

The College of Europe is committed to equal treatment and opportunity. It aims to reflect the diversity of our society and to offer an inclusive work and study environment for all members of its community. Consistent with these goals, the Bruges campus has a zero-tolerance policy for any acts against the dignity and integrity of individuals, whether in the form of discrimination, bullying, harassment, stalking, violence, or sexual misconduct. Candidates are therefore recruited and selected on the basis of skills and experience, regardless of sex, age, ability, ethnicity, class and background, political belief, race, religion, gender identity and expression, sexual orientation, culture, or any other grounds.