Operations & Finance Lead for Deep-Tech Robotics

Common Sense Robotics; Vlaams-Brabant; Sur place; EUR 55 000 - 75 000; Plein temps

Résumé du poste

Common Sense Robotics, a Leuven-based deep-tech startup, seeks a motivated professional to act as the operational and financial backbone. You will manage grant administration (EIC, VLAIO, etc.), finance operations, HR administration and procurement of robotics hardware, sitting at the heart of a small engineering team.

You will coordinate across projects, ensure audit-ready records, and partner closely with the CEO/COO.

Qualifications

• A higher education degree; field matters less than mindset.
• A few years of experience in project coordination, finance/office administration, operations or grant administration.
• Genuine affinity with numbers; budgets, invoices and cost tracking energise you.
• Familiarity with Belgian/European R&D funding instruments: VLAIO, EIC, Horizon Europe reporting.
• Exceptional organizational skills; you build systems and meet deadlines.
• Discretion and precision; handle contracts, salaries and financial data.
• Fluent Dutch and professional English; administration in Dutch, team in English.

Responsabilités

• Own grant project administration: track deliverables, budgets and reporting for subsidized R&D projects.
• Run finance operations and controlling: process invoices, monitor spend, cashflow, and board reporting inputs.
• Run HR administration: payroll contracts, benefits, onboarding liaising with payroll office.
• Support procurement of robotics hardware: quotes, orders, lead times, tracking ownership by project.
• Bring order to every other aspect: office/lab logistics, subscriptions, document management.

Connaissances

Grant administration

Budgeting

Project coordination

Financial reporting

HR administration

Procurement

Dutch language

English language

Formation

Higher education degree

Outils

Spreadsheets

Accounting platforms

HR portals

Grant reporting systems

Description du poste

Common Sense Robotics, a Leuven-based deep-tech startup, seeks a motivated professional to act as the operational and financial backbone. You will manage grant administration (EIC, VLAIO, etc.), finance operations, HR administration and procurement of robotics hardware, sitting at the heart of a small engineering team.

You will coordinate across projects, ensure audit-ready records, and partner closely with the CEO/COO.