Officemanager

Van de Velde Packaging Group; Wetteren; Sur place; EUR 40 000 - 55 000; Plein temps

Résumé du poste

Van de Velde Packaging Group is seeking an Office Manager to support our Wetteren HQ. The role blends internal communication, office management, event coordination, marketing support, and limited executive assistance for selected members of the Executive Committee.

The primary focus is to strengthen communication across the group and ensure consistent internal and external messaging. Fluency in Dutch and English is essential; French is a plus.

Qualifications

• . Bachelor's degree or equivalent experience.
• . Experience in office management, communication, executive support, or a similar coordination role.
• . Excellent organizational and communication skills.
• . Proactive, hands-on, and able to manage multiple priorities.
• . Strong knowledge of Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint)
• . Fluent in Dutch and English; French is a plus.

Responsabilités

• Manage and continuously improve the Group Intranet (SharePoint).
• Coordinate and publish internal news and company announcements.
• Support departments in keeping intranet content up to date.
• Drive engagement and communication across the Group.
• Coordinate mailing lists in collaboration with IT.
• Support employer branding and internal communication initiatives.
• Manage agendas and coordinate meetings for selected C-suite members.
• Prepare meeting agendas and supporting documents.
• Organize meeting logistics and follow up on action items.
• Prepare presentations and management meeting materials.
• Travel arrangements for executives are managed through established processes and tools.
• Organize ExCo meetings, Town Halls, customer events, trade fairs, and internal workshops.
• Coordinate invitations, venues, catering, budgets, and on-site support.
• Act as the first point of contact for the HQ office.
• Manage meeting rooms, office logistics, and office supplies.
• Ensure a professional, welcoming, and well-organized office environment.

Connaissances

Office management

Executive support

Communication

Organization

Microsoft 365

Dutch language

English language

French (plus)

Formation

Bachelor's degree

Outils

SharePoint

Outlook

Teams

PowerPoint

Description du poste

Join us in shaping the future of sustainable packaging.

At Van de Velde Packaging Group, more than 1,300 colleagues across 17 sites in 8 countries collaborate every day to deliver innovative and sustainable fibre-based packaging solutions.

As European legislation and consumer expectations continue to accelerate the transition away from single-use plastics, demand for sustainable packaging is growing rapidly. Together, we help our customers make this transition by developing high-quality fibre-based alternatives that create real value.

By combining local expertise with international strength, we foster a culture of teamwork, innovation and continuous improvement. Through strategic investments, entrepreneurship and the expertise of our people, we continue to drive growth while helping shape a more sustainable future.

We believe our people are the key to our success. That's why we're looking for passionate individuals who want to make an impact, grow their careers and help build the future of packaging.

About the Role

We are looking for a proactive and highly organized Office Manager to support our headquarters in Wetteren. This multidisciplinary role combines internal communication, office management, event coordination, marketing support, and limited executive assistance for selected members of the Executive Committee.

The primary focus of the role is to strengthen communication across the Van de Velde Packaging Group and ensure consistent internal and external communication.

Key Responsibilities

Group Communication

• Manage and continuously improve the Group Intranet (SharePoint)
• Coordinate and publish internal news and company announcements
• Support departments in keeping intranet content up to date
• Drive engagement and communication across the Group
• Coordinate mailing lists in collaboration with IT
• Support employer branding and internal communication initiatives

Executive Support

• Manage agendas and coordinate meetings for selected C-suite members
• Prepare meeting agendas and supporting documents
• Organize meeting logistics and follow up on action items
• Prepare presentations and management meeting materials
• Note: Travel management is not part of this role. Travel arrangements for executives are managed through established processes and tools.

Corporate Events

• Organize ExCo meetings, Town Halls, customer events, trade fairs, and internal workshops
• Coordinate invitations, venues, catering, budgets, and on-site support

Office Management

• Act as the first point of contact for the HQ office
• Manage meeting rooms, office logistics, and office supplies
• Ensure a professional, welcoming, and well-organized office environment

Your Profile

• Bachelor's degree or equivalent experience
• Experience in office management, communication, executive support, or a similar coordination role
• Excellent organizational and communication skills
• Proactive, hands-on, and able to manage multiple priorities
• Strong knowledge of Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint)
• Fluent in Dutch and English; French is a plus

What We Offer

At Van de Velde Packaging Group, you'll find the best of both worlds: the entrepreneurial spirit and accessibility of a growing organization, combined with the scale and opportunities of an international group.

We are in the midst of an exciting transformation journey. That means not everything is fully defined, and not every process is perfect - that's exactly where the opportunity lies. We're looking for people who enjoy rolling up their sleeves, taking ownership, and helping shape the future of our organization.

If you thrive in a dynamic environment, embrace change, and are energized by building, improving, and making things happen, you'll feel right at home here. Your ideas won't get lost in layers of hierarchy; you'll have the chance to contribute, challenge the status quo, and make a visible impact from day one. Together, we're building a stronger organization and creating smarter, more sustainable packaging solutions for our customers.

In return, we offer a competitive and market-aligned compensation package, along with benefits and development opportunities tailored to your role and location.