Executive Support & Communications Manager

Van de Velde Packaging Group; Wetteren; Sur place; EUR 40 000 - 55 000; Plein temps

Résumé du poste

Van de Velde Packaging Group is seeking an Office Manager to support our Wetteren HQ. The role blends internal communication, office management, event coordination, marketing support, and limited executive assistance for selected members of the Executive Committee.

The primary focus is to strengthen communication across the group and ensure consistent internal and external messaging. Fluency in Dutch and English is essential; French is a plus.

Qualifications

• . Bachelor's degree or equivalent experience.
• . Experience in office management, communication, executive support, or a similar coordination role.
• . Excellent organizational and communication skills.
• . Proactive, hands-on, and able to manage multiple priorities.
• . Strong knowledge of Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint)
• . Fluent in Dutch and English; French is a plus.

Responsabilités

• Manage and continuously improve the Group Intranet (SharePoint).
• Coordinate and publish internal news and company announcements.
• Support departments in keeping intranet content up to date.
• Drive engagement and communication across the Group.
• Coordinate mailing lists in collaboration with IT.
• Support employer branding and internal communication initiatives.
• Manage agendas and coordinate meetings for selected C-suite members.
• Prepare meeting agendas and supporting documents.
• Organize meeting logistics and follow up on action items.
• Prepare presentations and management meeting materials.
• Travel arrangements for executives are managed through established processes and tools.
• Organize ExCo meetings, Town Halls, customer events, trade fairs, and internal workshops.
• Coordinate invitations, venues, catering, budgets, and on-site support.
• Act as the first point of contact for the HQ office.
• Manage meeting rooms, office logistics, and office supplies.
• Ensure a professional, welcoming, and well-organized office environment.

Connaissances

Office management

Executive support

Communication

Organization

Microsoft 365

Dutch language

English language

French (plus)

Formation

Bachelor's degree

Outils

SharePoint

Outlook

Teams

PowerPoint

Description du poste

Van de Velde Packaging Group is seeking an Office Manager to support our Wetteren HQ. The role blends internal communication, office management, event coordination, marketing support, and limited executive assistance for selected members of the Executive Committee.

The primary focus is to strengthen communication across the group and ensure consistent internal and external messaging. Fluency in Dutch and English is essential; French is a plus.