Office Support Assistant

Legend Biotech; Oost-Vlaanderen; Sur place; EUR 30 000 - 42 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Company laptop

Smartphone

Health insurance

End-of-year bonus

Performance bonus

Bicycle lease

Double holiday pay

Résumé du poste

Legend Biotech is seeking an Office Support Assistant in Ghent to ensure smooth day-to-day operations. You will blend administrative expertise, organizational skills, and a service-oriented mindset to support employees, visitors, and external partners.

You will coordinate a wide range of office-related activities, manage visitor experience, and assist with events and site access. A minimum of 3 years of related experience and proficiency in Dutch and English are required.

Qualifications

• Bachelor's degree or equivalent through experience.
• At least 3 years in administrative/office support or similar roles.
• Experience supporting multiple internal and external stakeholders.
• Experience with Microsoft Office (Outlook, Excel, Word, Teams).
• Experience with SAP and Concur is a strong asset.

Responsabilités

• Office & Administrative Support: provide end-to-end administrative support across the Ghent organization; manage shared office mailboxes; coordinate meeting logistics; support travel arrangements; assist employees with requests and systems.
• Front Office & Visitor Management: act as first point of contact for visitors; welcome guests; coordinate visitor access; manage incoming calls; contribute to professional visitor experience.
• Event Coordination: support organization of internal/external meetings, leadership visits, team-building activities, employee events, and company initiatives; arrange catering, venues, transportation, and promotional materials.
• Site Access & Employee Support: coordinate site access requests, badge administration, parking registrations, shuttle requests; provide guidance on administrative systems and processes.
• Office Operations & Facility Support: manage office supplies, inventory, mail distribution, and related tasks.

Connaissances

Organized

Communication skills

Customer service mindset

Proactive

Formation

Bachelor's degree or equivalent through experience

Outils

SAP

Concur

Microsoft Office (Outlook/Excel/Word/Teams)

Description du poste

To support our growing organization in Ghent, we are looking for an Office Support Assistant who thrives in a hands-on position within a dynamic environment. In this role, you help ensure a smooth day-to-day operation of our office by combining administrative expertise, organizational skills, and a strong service-oriented mindset.

What can you expect?

As an Office Support Assistant, you play a key role in creating a welcoming, efficient, and well-organized workplace environment. You act as a central point of contact for employees, visitors and external partners while coordinating a wide variety of administrative and office-related activities.

You are responsible for:

• Office & Administrative Support: You provide end-to-end administrative support across the Ghent organization. You manage shared office support mailboxes, coordinate internal and external meeting logistics, support travel arrangements, and assist employees with administrative requests and systems. You ensure that requests are handled accurately, professionally, and in a timely manner.
• Front Office & Visitor Management: You act as one of the first points of contact for visitors and external partners. You welcome guests, coordinate visitor access, manage incoming calls, and contribute to a professional and positive visitor experience.
• Event Coordination: You support the organization of internal and external meetings, leadership visits, team-building activities, employee events, and company initiatives. From coordinating vendors to arranging catering, venues, transportation, and promotional materials, you ensure everything runs smoothly from start to finish.
• Site Access & Employee Support: You coordinate site access requests, badge administration, parking registrations, shuttle requests, and other access-related activities. You ensure requests are processed according to company procedures and provide guidance to employees regarding administrative systems and processes.
• Office Operations & Facility Support: You manage office supplies, office and merchandising inventory, mail distribution, etc.

Who are we looking for?

Education

• A minimum of a bachelor's degree or equivalent through experience.

Experience

• A minimum of three years of experience in an administrative, office support, customer service, front office or similar support role.
• Experience in working in a professional corporate environment supporting multiple internal and external stakeholders.
• Experience with Microsoft Office applications including Outlook, Excel, Word and Teams.
• Experience in registering purchase orders and working with SAP and Concur as a strong asset.

Languages

• Fluency in Dutch and English (written and spoken) is required.

Strengths

• You are highly organized and able to manage multiple priorities simultaneously, when last-minute changes occur you remain calm and solution-oriented.
• You are approachable, service-minded and enjoy helping others.
• You have strong communication skills and feel comfortable interacting with stakeholders at all levels of the organization.
• You are proactive and enjoy taking ownership.

What do we offer you?

• A meaningful job with an excellent work-life balance. This position falls into our standard Monday to Friday daytime schedule (40h/week)
• A supportive and innovative work environment. We value and encourage learning and personal development.
• The opportunity to work with people from all over the world.
• A permanent contract of indefinite duration and an attractive salary package complemented by a wide range of fringe benefits, including additional statutory holidays, meal vouchers, company laptop, smartphone and subscription, net allowance, group and hospitalization insurance, double holiday pay, end-of-year bonus, performance bonus and the possibility to participate in our bicycle lease plan.
• Many fun and informal events.

About Legend Biotech

Legend Biotech is a global biotechnology company dedicated to developing, manufacturing, and commercializing innovative and life-saving cell therapies for the treatment of chronic and life-threatening diseases, such as cancer.

The company was founded in 2014 and is headquartered in Somerset, New Jersey. Legend Biotech now employs over 2,400 people across six global manufacturing sites. Two of these sites are in Ghent: Obelisc (Technology Park Zwijnaarde) and Tech Lane (Eilandje Zwijnaarde).

In Ghent, Legend Biotech focuses on the production of advanced CAR-T cell therapies for the treatment of multiple myeloma, in close collaboration with Johnson & Johnson.

Legend Biotech is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is Legend's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

Legend Biotech maintains a drug-free workplace.

You can find more information about how we collect, use, and protect your personal data for recruitment purposes, including your rights under applicable data protection laws, in our Candidate Privacy Notice here: en/candidate-privacy-notice (Dutch: nl/candidate-privacy-notice).