Office Manager & Executive Assistant

Whirlpool, Inc.; Grimbergen; Hybride; EUR 40 000 - 56 000; Plein temps

Avantages offerts par ce poste

Well-structured team

International environment

Global career opportunities

International projects

Agile working

KitchenAid culture

Résumé du poste

Whirlpool Corporation in Grimbergen, Belgium, seeks an organized Office Manager & Executive Assistant to support the GM and management team. You will handle secretarial tasks, fleet coordination with HR, travel logistics, events, and financial support for budgets and POs.

The role requires 3-5 years of experience, English proficiency, and a hybrid work setup with four days in the office and Fridays from home. Multilingual skills are a plus in this international environment.

Qualifications

• 3-5 years of experience in administrative support or executive assistance.
• English proficiency required; French and Dutch are a plus.
• 4 days in the office and Fridays from home.
• Strong organizational and communication skills.

Responsabilités

• Provide secretarial and administrative support to the GM and management team.
• Coordinate fleet management with HR and internal sales touchpoint for HR.
• Organize travel schedules, bookings, visas and itineraries.
• Support general services, office supplies and facilities.
• Organize events and catering in coordination with teams.
• Assist finance with PO creation and budget tracking.
• Provide high-level, proactive support to senior management.

Connaissances

Administrative support

Secretarial skills

Attention to detail

Multitasking

Outils

Concur

Description du poste

About Whirlpool Corporation

Whirlpool Corporation (NYSE: WHR) is a leading home appliance company, in constant pursuit of improving life at home. As the only major U.S.-based manufacturer of kitchen and laundry appliances, the company is driving meaningful innovation to meet the evolving needs of consumers through its iconic brand portfolio, including Whirlpool, KitchenAid, JennAir, Maytag, Amana, Brastemp, Consul, and InSinkErator. In 2025, the company reported approximately $16 billion in annual net sales - close to 90% of which were in the Americas - 41,000 employees, and 35 manufacturing and technology research centers. Additional information about the company can be found at WhirlpoolCorp.com.

The team you will be a part of

The Administrative Support team provides secretarial and administrative support for one or more of the organization's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, policies, procedures and people. Schedules, guides and manages the key engagements of the leader. Has the ability to clearly articulate communication both internally as well as externally.

This role in summary

Are you a proactive, organized professional with a knack for multitasking and supporting high-level executives? Are you someone who thrives in a fast-paced environment and enjoys being the backbone of office operations? If so, we're looking for a dynamic Office Manager & Executive Assistant to join our team.

Your responsibilities will include

• Provide secretarial and administrative support primarily to the GM of the organization and to other members of the management team.
• Fleet management in coordination with the HR department
• Internal sales factory SPOC for HR department
• Organize travel schedules and prepare itineraries and all logistics involved (hotels, transport, arranging visas if applicable, etc.).
• Any support on general Service (real estate, office supplies, all sorts of inter facilities, Post office)
• Organizing events/catering in coordination with the teams
• Administrative support to the finance team
• Support all teams in creating PO’s and follow-up on budget
• Provide competent, efficient, high-level support for senior management, using initiative to address matters that do not require the full attention of the senior managers.
• Concur (expense tool) point of contact to the organization
• Versatility in addressing potential new duties assigned

Minimum requirements

• 3-5 years of experience
• English language proficiency needed - French and Dutch are a nice to have
• 4 days in the office and Friday from home

What we offer

• Work in a well-structured and consolidated team.
• International environment and global career opportunities.
• Opportunity to have a great impact on company development.
• Participating in international projects.
• Great team spirit and atmosphere.
• Agile working.
• Become a real KitchenAid’er by absorbing our international culture.

Connect with us and learn more about Whirlpool Corporation

See what it's like to work at Whirlpool by visiting Whirlpool Careers. Additional information about the company can be found on Facebook, Twitter, LinkedIn, Instagram and YouTube.

Whirlpool Corporation is committed to equal employment opportunity and prohibits any discrimination on the basis of race or ethnicity, religion, sex, pregnancy, gender expression or identity, sexual orientation, age, physical or mental disability, veteran status, or any other category protected by applicable law.