Office Manager

Van De Velde Packaging; Wetteren; Sur place; EUR 38 000 - 56 000; Plein temps

Résumé du poste

Van de Velde Packaging Group is seeking an Office Manager to reinforce communication across the Wetteren HQ and support selected executives. The role combines internal communication, office management, event coordination, and limited executive assistance.

You will strengthen intranet content, publish company announcements, manage meetings for C-suite members, and help deliver cohesive branding across the group. A Bachelor’s degree and fluency in Dutch and English are required.

Qualifications

• Bachelor's degree or equivalent experience.
• Experience in office management, communication, executive support, or a similar coordination role.
• Strong organizational and communication skills.
• Proactive, hands-on, and able to manage multiple priorities.
• Fluent in Dutch and English; French is a plus.

Responsabilités

• Manage Group Intranet and internal communications.
• Coordinate executive calendars and meetings for selected C-suite members.
• Organize corporate events, town halls and workshops.
• Support branding and ensure consistent group branding.
• Maintain a welcoming and well-organized HQ environment.

Connaissances

Office coordination

Communication

Microsoft 365

Dutch

English

Formation

Bachelor's degree or equivalent

Outils

SharePoint

Outlook

Teams

PowerPoint

Description du poste

Join us in shaping the future of sustainable packaging.

At Van de Velde Packaging Group, more than 1,300 colleagues across 17 sites in 8 countries collaborate every day to deliver innovative and sustainable fibre-based packaging solutions.

As European legislation and consumer expectations continue to accelerate the transition away from single-use plastics, demand for sustainable packaging is growing rapidly. Together, we help our customers make this transition by developing high-quality fibre-based alternatives that create real value.

By combining local expertise with international strength, we foster a culture of teamwork, innovation and continuous improvement. Through strategic investments, entrepreneurship and the expertise of our people, we continue to drive growth while helping shape a more sustainable future.

We believe our people are the key to our success. That's why we're looking for passionate individuals who want to make an impact, grow their careers and help build the future of packaging.

About the Role

We are looking for a proactive and highly organized Office Manager to support our headquarters in Wetteren. This multidisciplinary role combines internal communication, office management, event coordination, marketingsupport, and limited executive assistance for selected members of the Executive Committee.

The primary focus of the role is to strengthen communication across the Van de Velde Packaging Group and ensure consistent internal and external communication.

Key Responsibilities

Group Communication

• Manage and continuously improve the Group Intranet (SharePoint)
• Coordinate and publish internal news and company announcements
• Support departments in keeping intranet content up to date
• Drive engagement and communication across the Group
• Coordinate mailing lists in collaboration with IT
• Support employer branding and internal communication initiatives

Executive Support

• Manage agendas and coordinate meetings for selected C-suite members
• Prepare meeting agendas and supporting documents
• Organize meeting logistics and follow up on action items
• Prepare presentations and management meeting materials
• Note: Travel management is not part of this role. Travel arrangements for executives are managed through established processes and tools.
• Support sales and commercial communication initiatives
• Create and publish LinkedIn content
• Coordinate the rollout of Group branding initiatives
• Develop presentations, brochures, banners, and other communication materials
• Ensure consistent branding across all Group companies

Corporate Events

• Organize ExCo meetings, Town Halls, customer events, trade fairs, and internal workshops
• Coordinate invitations, venues, catering, budgets, and on-site support

Office Management

• Act as the first point of contact for the HQ office
• Manage meeting rooms, office logistics, and office supplies
• Ensure a professional, welcoming, and well-organized office environment

Your Profile

• Bachelor's degree or equivalent experience
• Experience in office management, communication, executive support, or a similar coordination role
• Excellent organizational and communication skills
• Proactive, hands-on, and able to manage multiple priorities
• Strong knowledge of Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint)
• Fluent in Dutch and English; French is a plus

What We Offer

At Van de Velde Packaging Group, you'll find the best of both worlds: the entrepreneurial spirit and accessibility of a growing organization, combined with the scale and opportunities of an international group.

We are in the midst of an exciting transformation journey. That means not everything is fully defined, and not every process is perfect—and that's exactly where the opportunity lies. We're looking for people who enjoy rolling up their sleeves, taking ownership, and helping shape the future of our organization.

If you thrive in a dynamic environment, embrace change, and are energized by building, improving, and making things happen, you'll feel right at home here. Your ideas won't get lost in layers of hierarchy; you'll have the chance to contribute, challenge the status quo, and make a visible impact from day one. Together, we're building a stronger organization and creating smarter, more sustainable packaging solutions for our customers.

In return, we offer a competitive and market-aligned compensation package, along with benefits and development opportunities tailored to your role and location.

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