Office & IT Coordinator

Zurich Insurance; Diegem; Sur place; EUR 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Comprehensive benefits package

Professional growth opportunities

Résumé du poste

Zurich Insurance Benelux is seeking an IT & Office Coordinator to keep the Diegem office running smoothly. You will coordinate facilities, provide first-line IT support, and guide onboarding and offboarding with thorough documentation.

This full-time, on-site role requires English plus Dutch or French, 3–5 years in an office/facilities coordination or similar role, and comfort with Microsoft 365 tools. You will help ensure health, safety, compliance, inventory control, and budget awareness.

Qualifications

• English fluency as well as an excellent command of Dutch or French (speaking, writing, reading).
• 3-5 years experience in an office and facilities coordination or a similar operational role.
• Able to work independently, works well under pressure, good at prioritizing, and able to juggle multiple requests at once
• O365 literate; knowledge of Word, Excel, Powerpoint, PowerApps, PowerBI
• You are comfortable with basic IT/workplace tools and asset tracking; able to fix common user issues
• Strong attention to detail when it comes to documentation, processes, and confidentiality.

Responsabilités

• Coordinate day-to-day office operations (facilities, vendors, maintenance, supplies) & IT support
• Provide first-line IT support and manage onboarding/offboarding, including setups, troubleshooting, access, and asset tracking
• Support health & safety and compliance through inspections, documentation, and ensuring emergency readiness
• Maintain accurate records and audit-ready processes by managing inventory, documentation, and deadlines
• Oversee office governance and ensuring clear communication and follow-up
• Welcome visitors and support management with administrative tasks such as meeting prep, scheduling, and travel arrangements
• Manage office supplies and purchasing, invoices, and support budget tracking and cost efficiency

Connaissances

Office coordination

Independent & resilient

Multitasking

English

Outils

Word

Excel

PowerPoint

PowerApps

PowerBI

Description du poste

About Us

Zurich Insurance Benelux is one of the most specialized insurance companies within non-life insurance for local and international businesses in the Netherlands, Belgium and Luxemburg. Our ambition is to become one of the most responsible and impactful businesses in the world. We are currently looking for an Office Coordinator for our IT department. Our IT department is unique, as they focus on IT solutions for the Benelux, France, and Nordic Business Units in Zurich Insurance’s Commercial Insurance business.

Job Details

This is a fulltime on-site role where you will be working 5-days a week from our office in Diegem, Belgium.

Role Overview

As IT & Office Coordinator, you keep the office running like a well-oiled machine. From coordinating facilities and helping colleagues with first-line workplace support, to guiding smooth onboarding and offboarding. You’ve got it covered. And of course, you keep everything neatly documented and audit-ready along the way.

Key Responsibilities

• Coordinate day-to-day office operations (facilities, vendors, maintenance, supplies) & IT support
• Provide first-line IT support and manage onboarding/offboarding, including setups, troubleshooting, access, and asset tracking
• Support health & safety and compliance through inspections, documentation, and ensuring emergency readiness
• Maintain accurate records and audit-ready processes by managing inventory, documentation, and deadlines
• Oversee office governance and ensuring clear communication and follow-up
• Welcome visitors and support management with administrative tasks such as meeting prep, scheduling, and travel arrangements
• Manage office supplies and purchasing, invoices, and support budget tracking and cost efficiency

Skills & Qualifications

• English fluency as well as an excellent command of Dutch or French (speaking, writing, reading).
• 3-5 years experience in an office and facilities coordination or a similar operational role.
• Able to work independently, works well under pressure, good at prioritizing, and able to juggle multiple requests at once
• O365 literate; knowledge of Word, Excel, Powerpoint, PowerApps, PowerBI
• You are comfortable with basic IT/workplace tools and asset tracking; able to fix common user issues
• Strong attention to detail when it comes to documentation, processes, and confidentiality.

What you can expect from us

• Competitive compensation and comprehensive benefits package.
• Opportunities for professional growth and development.
• A collaborative and inclusive corporate culture.
• The chance to make a significant impact within a leading global insurance provider.