Office & Contract Administrator (m/f/d)

Airbus; Brussel; Sur place; EUR 35 000 - 45 000; Plein temps

Avantages offerts par ce poste

Work-life balance with a 40-hour week (flexitime)

Mobile working after agreement

International environment with global networking opportunities

Résumé du poste

Airbus is looking for an Office & Contract Administrator for their Brussels-Hoofdstad branch. This role involves coordinating administrative operations, managing contracts, and supporting procurement in a vibrant environment. A minimum of 2 years of experience and a vocational background in Office Administration are required, along with fluency in English, Dutch, and French. The position offers a good work-life balance and opportunities to work with modern technologies.

Qualifications

• At least 2 years of experience in an administrative support or office management role.
• Strong knowledge in procurement and/or contract management is highly desirable.
• Fluent in English, Dutch, and French.

Responsabilités

• Coordinate daily administrative operations and manage contract lifecycles.
• Serve as the primary point of contact for all office operations.
• Support bid administration and manage documentation for business processes.

Connaissances

Advanced knowledge of MS Office

Google Suite proficiency

Excellent organisational skills

Multitasking ability

Proactive mindset

Formation

Vocational training in Office Administration or Business Administration

Description du poste

Airbus Public Safety and Security (PSS)

Airbus Public Safety and Security (PSS), a business unit of Airbus, offers advanced communication and collaboration solutions tailored to the needs of Public Safety, Defence and Transport, Utility and Industry (TUI). PSS is a global leader with customers in more than 80 countries.

About the Role

We are looking for an Office & Contract Administrator to join our Airbus DS SLC Benelux branch in Diegem, Belgium. The role involves coordinating daily administrative operations, managing facility and contract lifecycles, supporting procurement, and ensuring compliance with Airbus Group requirements.

Your Key Responsibilities

Administrative & Office Management

• Serve as the primary point of contact for all office operations, including reception, correspondence, meeting coordination, and travel/event organization.
• Oversee the office environment, manage relationships with landlords and suppliers (energy, IT, cleaning) to resolve malfunctions and propose office evolutions.
• Support Branch Management in coordinating essential administrative aspects, including insurance, guarantees, fleet management, and office investments.

Process & Contract Management

• Coordinate the preparation, secure digital storage, and evolution of local processes and contracts.
• Ensure all local administrative systems and contracts align with the high standards and requirements of the Airbus Group.
• Support bid administration and manage documentation required for complex business processes.

Supporting Functions & Procurement

• Manage local indirect procurement, including supplier screening and relationship management.
• Drive local Health & Safety initiatives and coordinate Facility Management tasks.
• Provide legal support and act as a professional representative for the company in meetings with landlords and external vendors.
• Back‑up local finance, banking, and accounting activities when required.

Education & Experience

• Vocational training in Office Administration, Business Administration, or a related field (e.g., "Baccalauréat Professionnel" or "Institut Supérieur de Promotion").
• At least 2 years of experience in an administrative support or office management role.
• Proven experience or strong knowledge in procurement and/or contract management is highly desirable.

Languages (Essential)

• Fluent in English, Dutch, and French (high proficiency in written and verbal communication in all three languages).

Skills & Competencies

• Advanced knowledge of MS Office and Google Suite.
• Excellent organisational and multitasking skills; able to derive clear action points from meetings and manage ad‑hoc tasks under pressure.
• Proactive mindset with a focus on continuous improvement.
• Professional, positive, stress‑resistant personality and team‑player attitude.

Your Location

Diegem, Belgium – a vibrant, well‑connected town with excellent infrastructure and proximity to Brussels, offering a high quality of life and a modern work environment.

Your Benefits

• Work‑life balance with a 40‑hour week (flexitime).
• Mobile working after agreement with the department.
• International environment with opportunities to network globally.
• Work with modern and diversified technologies.

Job Details

Company: AIRBUS DS SLC Branch Belgium
Contract Type: Permanent
Experience Level: Entry Level
Job Family: Administration / Documentation

Equal Opportunity

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. We never ask for any monetary exchange in the recruitment process.