Vacancy - Office Manager Office Manager

Air Cargo Belgium; Brussel Hoofdstad; Sur place; EUR 45 000 - 60 000; Plein temps

Avantages offerts par ce poste

13th month and holiday pay

20 days leave and 6 compensation leave days

Laptop + smartphone

Meal and ecovouchers

Individual and collective bonus

Public transport reimbursement

Good work/life balance

Résumé du poste

A logistics company at Brussels Airport is seeking an experienced Office Manager to oversee HR-related matters and provide accounting support. The ideal candidate has at least 5 years of experience, excellent organizational skills, and thrives in a fast-paced environment. The role offers a competitive benefits package, including 13th month pay and flexible work-life balance.

Qualifications

• Minimum 5 years of relevant work experience.
• Strong organizational and administrative support skills.
• Experience in a fast-paced and multi-stakeholder environment.

Responsabilités

• Act as main point of contact for HR-related matters.
• Support accounting administration and monitor invoices.
• Collect and organize office documents and supplies.

Connaissances

Time management

HR knowledge

Document management

Communication skills

People management

Formation

Bachelor’s degree or equivalent experience

Outils

Microsoft Outlook

Presentation software

Description du poste

Air Cargo Belgium (ACB) is the official representative of the air cargo community at Brussels Airport Cargo. With 170 member companies, we bring together airlines, handlers, forwarders, the airport authority and other stakeholders. We connect, inspire, and strengthen the Belgian air cargo community through events, projects and communication.

At Brussels Airport Cargo, Air Cargo Belgium is the central driving force behind innovation, digitalization and operational improvement. As the community partner, we connect all players in the cargo chain to shape smarter, faster, better and more sustainable air cargo solutions. Join the BRUcargo community and help us build the most efficient, innovative and attractive cargo zone in the world!

To help execute our new strategy, we’re looking for a driven and experienced Office Manager.

As Office Manager at Air Cargo Belgium, your main responsibilities include being the primary point of contact for the entire team on HR-related matters, providing accounting support, and offering organizational and administrative assistance to the management team in their daily activities.

Key Responsibilities

• Act as the main point of contact for the team regarding HR-related matters (training, leave, illness). You help define HR policies, keep the work regulations up to date, and ensure proper follow-up.
• Support the accounting administration and monitor incoming and outgoing invoices.
• Collect and organize documents, keep filing systems up to date, manage office supplies, and prepare meetings (including reserving meeting rooms).
• Prepare files and/or documents (both administrative and content-related) for internal and external meetings (e.g., Board of Directors).
• Review incoming mail and emails, forward copies to relevant people or departments, prepare and/or follow up on responses, and keep contacts (Outlook) up to date.
• Support the team with the organization and coordination of airport tours.
• Assist in managing the stock of promotional materials and gifts, follow up on stock levels, and handle new orders when needed.
• Participate in management meetings as minute-taker and/or active member: take notes, provide input and feedback, draft, validate, and distribute meeting minutes.
• Maintain calendars, schedule appointments, organize business trips, and coordinate agendas with both internal and external parties.
• Create presentations based on provided information and/or contribute your own input
• Monitors and safeguards adherence to company standards

Requirements

• The ideal candidate:
  • Holds a Bachelor’s degree or has equivalent experience.
  • Has at least 5 years of relevant work experience.
  • Possesses strong knowledge of time management and meeting/travel organization
  • Has experience with administrative document management.
  • Is familiar with HR laws and regulations.
  • Enjoys variety and challenges, remains stress-resistant, and can perform under time pressure.
  • Is eager to learn new things in HR, accounting, and the aviation sector.
  • Demonstrates excellent people management skills.
  • Understands and thrives in a fast‑paced, multi‑stakeholder environment.
  • Takes ownership and works autonomously on initiatives.
  • Has a collaborative and goal‑oriented mindset.
  • Has strong communication and interpersonal skills.
  • Speaks fluent Dutch and English.

Our offer

• 13th month and holiday pay
• 20 days leave and 6 compensation leave days
• Laptop + smartphone
• Meal and ecovouchers
• Individual and collective bonus
• Public transport reimbursement
• Good work/life balance

Why choose for us

Alongside a professional and enriching work environment in a young and dynamic team, Air Cargo Belgium presents opportunities for continuous learning, growth, and advancement within the aviation sector combined with regular opportunity to travel abroad. We value initiative, innovation, sustainability and a steadfast commitment to building a resilient air cargo community.