Occupational Health & Safety Advisor

Spektrum; Brussel Hoofdstad; Sur place; EUR 38 000 - 58 000; Plein temps

Résumé du poste

Spektrum supports NATO NCIA headquarters with a Health and Safety role focused on implementing and maintaining OHS compliance at the Brussels base and across sites. The role requires a strong foundation in ISO 45001, risk assessment, and training delivery.

The successful candidate will draft procedures, conduct audits, support incident investigations, and coordinate emergency preparedness while aligning with national regulations and safety policies during the HQ relocation.

Qualifications

• Bachelor’s degree in a related discipline and 2 years post-related experience
• Sound knowledge of occupational health and safety principles and ISO 45001
• Experience implementing OHS procedures, conducting risk assessments, and supporting inspections and investigations
• Understanding of relevant laws and standards
• Ability to design and deliver health and safety training programs

Responsabilités

• Act as Health and Safety Administrator at the base and other sites
• Draft and implement OHS procedures aligned with ISO 45001
• Conduct inspections, audits, risk assessments, and incident investigations
• Plan and deliver health and safety training and awareness activities
• Coordinate emergency preparedness and liaise with health services
• Prepare reports on OHS activity and support budget submissions
• Support HQ relocation by ensuring safety compliance and transitions
• Coordinate OHS aspects of the HQ Building Project with CQO and Transition PM

Connaissances

Health and safety compliance

ISO 45001

Risk assessment

Training delivery

Emergency preparedness

MS Office

Report writing

Interpersonal communication

Formation

Bachelor’s degree in related discipline

Outils

Microsoft Office

Description du poste

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting** **

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO’s member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO’s communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO’s military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO’s mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO’s information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO’s communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise’s: NATO International Civilians (NIC)’s, Military (Mil), and Interim Workforce Consultants (IWC)’s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C004834

Role Duties and Responsibilities

• Acting as principal Health and Safety Administrator at the base location and supporting additional sites, providing expert advice to projects and staff, and serving as focal point for compliance with Host Nation regulations;

• Drafting and implementing OHS procedures aligned with ISO 45001, supporting policy and programme development;

• Conducting inspections, audits, and risk assessments to identify hazards, recommending control measures, monitoring corrective actions, and investigating incidents to determine root causes and propose remedial measures;

• Planning and delivering training, awareness, and communication activities, including supporting the Health and Safety Committee and contributing to the Agency’s communication strategy to foster a positive safety culture;

• Coordinating emergency preparedness activities by ensuring fire, first aid, and other response arrangements are in place, and liaising with Occupational Health Services to support workforce wellbeing;

• Preparing reports on local OHS activity, assisting with budget submissions, and managing specific projects or technical interventions to strengthen the Agency-wide OHS programme;

• Perform any other duties consistent with the technical discipline of Occupational Health and Safety as required;

• Ensure safe transition and occupancy readiness by providing continuous OHS advisory support throughout the HQ relocation phase, mitigating risks related to construction completion, staff move-in, and operational start-up;

• Coordinate all OHS aspects of the HQ Building Project in close collaboration with CQO, Transition Project Manager, NHQ, B&F, Security, and medical teams to ensure compliance with NATO, host-nation, and building safety requirements;

• Conduct and oversee risk assessments for all transitional activities, including physical moves, contractor works, and staff installations, ensuring hazards are identified, controlled, and communicated.

• Develop and implement safe work procedures and emergency preparedness measures aligned with the new site’s operational and technical environment;

• Monitor compliance and provide assurance on safety readiness of the new premises, including fire safety systems, evacuation routes, first-aid arrangements, and ergonomics;

• Act as the focal point for incident prevention and response, ensuring timely communication and coordination with relevant stakeholders in case of emerging risks or incidents during the transition period;

• Preserve and transfer critical knowledge related to OHS requirements, risk registers, and contractor management to ensure continuity and consistency across project stages;

• Support post-occupancy evaluation by identifying lessons learned and recommending corrective or preventive measures for sustained safety compliance after the move;

• Prepare and deliver periodic reports and status updates to CQO and the Transition Project Manager on OHS performance, emerging risks, and mitigation actions.

• Contribute to staff engagement and communication during the transition through awareness sessions, induction briefings, and safety information materials.

• Any other duties as deemed necessary.

Essential Skills, Experience and Certifications

• A minimum requirement of a Bachelor’s degree at a nationally recognized/certified University in a related discipline, (such as, a Science degree) and 2 years post-related experience;

• Sound knowledge of occupational health and safety principles, legislation, and standards, with familiarity with ISO 45001;

• Demonstrated experience in implementing OHS procedures, conducting risk assessments, and supporting workplace inspections and incident investigations.

• Understanding of relevant national and international health and safety laws, regulations, and standards;

• Ability to design and deliver health and safety training programs (e.g., manual handling, PPE use, emergency procedures);

• Experience in supporting or coordinating emergency preparedness activities.

• The competent use of Microsoft Office applications (mainly Word, Excel, Power Point, OneNote, Outlook and OneDrive);

• composing reports, documents, and other office written materials;

• The ability to plan, organize, coordinate and complete work assignments in a timely manner;

• The experience in reporting to senior and executive management level.

• Desired:

• Experience working as a Health and Safety Advisor in an international or multi-site organization;

• Experience in the implementation of ISO 45001 or similar Occupational Health & Safety Management Systems;

• Experience as an ISO 45001 internal auditor or equivalent;

• Evidence of commitment to continuing professional development through, for example, membership of an Health and Safety professional body, external study, continuing training;

• Experience in emergency preparedness, psychosocial risk management, and technical monitoring programs (e.g., noise, air quality, radiation);

• Experience in managing Health & Safety compliance in the field of Facility Management or building construction is highly desirable.

Working Location

• Brussels, BE

Working Policy

• 80% on-site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance