(Medior) Program Management Officer

Aether; Brussel Hoofdstad; Hybrid; EUR 70,000 - 110,000; Full time

Job summary

AETHER, a key partner for intrapreneurial projects in Belgium, seeks a medior Program Management Officer to strengthen its PMO team. You will establish an integrated approach covering budget, schedule, risks, reporting and PMO coordination within a major infrastructure program.

You will report to the Program Manager and work with project leaders, engineers, and stakeholders. The role includes coordinating PMO experts and leading reviews to identify bottlenecks and timely solutions.

Qualifications

• Five+ years of experience in project or program management.
• PMO experience on large-scale infrastructure or CAPEX programs is preferred.
• PMI/PMP course or equivalent qualification is a plus.
• Strong organizational skills and results-oriented mindset.
• Clear, concise communication for governance and decision-making.

Responsibilities

• Define and continuously improve the program management framework for budget, schedule, risks, reporting and governance.
• Support integrated baselines for scope, schedule and budget and ensure traceability.
• Consolidate budgets, forecasts and risk provisions with clear explanations of variances.
• Facilitate risk and opportunity management and implement timely mitigations.
• Lead program scheduling, milestones, dependencies and alignment with project teams.
• Develop clear governance reporting for management and steering bodies.
• Ensure traceability between objectives, baselines, progress and decisions.
• Coordinate PMO activities and drive collaboration across the program team.

Skills

Program management

Budgeting

Scheduling

Risk management

PMO coordination

Stakeholder management

Leadership

Education

Master's degree in financial, business or technical field

Tools

Primavera P6

SAP

Power BI

Job description

AETHER is a key partner for intrapreneurial projects in Belgium, and we want to reinforce our support of key actors in the energy sector, who are facing interesting challenges regarding the delivery of major infrastructure investments supporting the energy transition.

New projects are therefore ongoing to ensure that infrastructure programs progress against approved budgets and timelines, with risks and changes clearly tracked to support timely decisions.

Hence why we are looking for a medior Program Management Officer to strengthen our team of Project Partners.

TASK DESCRIPTION:

As an AETHER Project Partner embedded within the project team, your objective will be to establish and operate an integrated approach to program management, covering budget, schedule, risks, reporting and PMO coordination.

You will join program management, scheduling and risk management specialists supporting a major infrastructure program.

You will report functionally to the Program Manager and work closely with project leaders, project engineers, technical experts and other program stakeholders.

Depending on program needs, you will coordinate or functionally manage PMO experts. You will organise and lead regular reviews of priorities, emerging challenges and bottlenecks, helping the team identify and implement timely solutions.

Key responsibilities might include:

• Define, maintain and continuously improve the program management framework, including standards and processes for budget, schedule, risk management, reporting and governance.
• Support the definition, approval and management of integrated scope, schedule and budget baselines, keeping these approved reference plans consistent and traceable.
• Consolidate budget estimates, cost forecasts and risk provisions, clearly explaining differences and trends.
• Facilitate risk and opportunity management, proactively identify potential issues and support timely mitigation or corrective actions.
• Facilitate schedule management, including developing, integrating and maintaining the program schedule and monitoring key milestones and dependencies.
• Develop and manage clear, consistent program reporting for management and governance bodies, supporting transparent, fact-based decisions.
• Ensure traceability between program objectives, approved baselines, progress, risks, changes and decisions.
• Coordinate PMO experts and activities, align priorities, monitor bottlenecks and encourage constructive collaboration across the program team.

PROFILE:

• A master’s degree in a financial, business or technical field, such as business engineering or engineering.
• At least five years of relevant experience in project or program management.
• Experience with large-scale infrastructure or CAPEX projects is a strong asset.
• Completion of a PMI/PMP course or an equivalent project management qualification is an asset.
• Strong organisational skills, a results-oriented approach and the ability to set priorities and act on them.
• A proactive, solution-oriented approach, with the ability to remain effective under pressure and address complex challenges.
• Clear, convincing spoken and written communication, including the ability to turn complex information into concise management insights.
• A collaborative attitude, motivating others through a positive, constructive and connecting approach.
• Fluency in English and either Dutch or French, with a good working knowledge of the other language.
• Knowledge of Primavera P6, SAP, Power BI and risk management methodologies is an asset.
• Availability for an assignment in Belgium from 23 November 2026 to 31 December 2027, with two days onsite.
• An entrepreneurial experience or ambition is a plus, including outside work or academic activities.

OUR VISION:

Success in industry often relies on key individuals who demonstrate intrapreneurial leadership — those who continuously initiate, transform, and pursue excellence.

The best way to develop this strength is through ad interim projects, i.e. working as a consultant with established intrapreneurs in international companies, to support their major expansion or improvement initiatives regarding governance, studies, or operations.

Since 2014, AETHER is managing these opportunities for outstanding consultants in key international groups, as these offer greater learning opportunities with multi-million impacts.