Management Assistant Accounting

UNIQUE; Sint-Lambrechts-Woluwe; Sur place; EUR 27 000 - 38 000; Plein temps

Résumé du poste

UNIQUE is seeking an Administrative Assistant in the Accounting department to support daily banking and administrative tasks. You will help open and close bank accounts, ensure signatories are up to date, and manage project bank cards and bank guarantees across sites.

You will liaise with partners, prepare banking forms, arrange signer tokens, and ensure documents are signed in line with powers of attorney.

Responsabilités

• Main contact person to open, close bank accounts and update powers on these bank accounts in line with treasury department.
• This includes liaising with business partners, completion of required banking forms, request for tokens/set-up of signers in required banking platforms, arrange signature of these documents in line with POA and regular reviews of these powers.
• Management of project bank cards for site petty cash. Request cards, follow-up, reporting, ....
• Management end to end treatment of all incoming bank guarantees (subcontractors) with complete data, follow-up, link with new ERP tool, reporting per project
• Complete all necessary admin tasks for the department including completion of legal statistics, data follow-up, purchase office material, ...
• Administrative follow-up on projects (contracts, JV agreements, project info sheets, closure agreements, outgoing bank guarantees,...), support for preparation & updating of the reinvoicing of hours to (JV) partners
• Providing administrative support for check-in-at-work

Description du poste

As an Administrative Assistant within the Accounting department you will be helping the accounting department with administrative tasks to open & close bank accounts, to ensure bank account signatories are up to date, the management of "project" bank cards , to complete legal financial statistics and with the management of all incoming bank guarantees.

Responsibilities and duties

• Main contact person to open, close bank accounts and update powers on these bank accounts in line with treasury department.
• This includes liaising with business partners, completion of required banking forms, request for tokens/set-up of signers in required banking platforms, arrange signature of these documents in line with POA and regular reviews of these powers.
• Management of project bank cards for site petty cash. Request cards, follow-up, reporting, ....
• Management end to end treatment of all incoming bank guarantees (subcontractors) with complete data, follow-up, link with new ERP tool, reporting per project
• Complete all necessary admin tasks for the department including completion of legal statistics, data follow-up, purchase office material, ...
• Administrative follow-up on projects (contracts, JV agreements, project info sheets, closure agreements, outgoing bank guarantees,...), support for preparation & updating of the reinvoicing of hours to (JV) partners
• Providing administrative support for check-in-at-work