Management Assistant

Atlas Copco Holding GmbH; Antwerpen; Hybride; EUR 42 000 - 54 000; Plein temps

Résumé du poste

Atlas Copco Group in Wilrijk is seeking a versatile Management Assistant to support five Vice Presidents and their teams. You will organize meetings, prepare agendas, arrange international travel, and manage events to keep operations running smoothly in a hybrid setup.

Key requirements include a Bachelor's degree or equivalent, several years as an assistant to multiple managers, and strong MS 365 skills. Fluency in Dutch and English, excellent communication, and a discreet, proactive approach

Qualifications

• Bachelor's degree or equivalent through experience.
• Several years of experience as a management assistant or executive assistant for multiple managers, preferably internationally.
• High proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent communication in Dutch and English (spoken and written).
• Highly organized, detail-oriented, accurate and discreet with strong prioritization.
• Service-oriented, flexible and proactive mindset to improve efficiency.
• Strong interpersonal skills to collaborate with stakeholders globally.

Responsabilités

• Schedule and organize complex meetings, prepare agendas, and assemble presentations.
• Manage international travel, hotel bookings, transport, and travel expense reports.
• Organize team events, department days, and external visitor logistics.
• Assist with office relocations and layouts, propose digital ways of working.
• Collaborate with other Airtec management assistants in a hybrid model at Wilrijk.

Connaissances

MS 365 proficiency

Excellent Dutch & English

Highly organized

Proactive mindset

Strong prioritization

Interpersonal skills

Formation

Bachelor's degree or equivalent

Outils

Microsoft 365

Word

Excel

PowerPoint

Outlook

Teams

Description du poste

Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations.

Join us on our journey for a better tomorrow.

Your role

Are you a versatile, proactive administrative professional who thrives in a dynamic environment? Do you excel at managing a wide variety of tasks, anticipating needs, and driving efficiency improvements? Then you might be the ideal colleague to join our Airtec Management Assistant team!

What does a management assistant do at the Atlas Copco Group in Wilrijk? As a management assistant within the Airtec division, you provide high-level organizational and administrative support to five Vice Presidents (Global Operations, Process Engineering, Business Control, Sourcing & Logistics, and HR) and their respective teams. In this central role, you act as a proactive go-getter who optimizes administrative processes and ensures seamless operational flow.

Your daily flow includes scheduling and organizing complex meetings, preparing agendas, and assembling presentations. You manage international travel arrangements, hotel bookings, transport services, and travel expense reports while keeping track of invoicing. You organize team events, department days, and external visitor logistics (suppliers, customers, global colleagues). Additionally, you assist with office relocations and layouts, document practical administrative procedures, and actively propose digital ways of working to boost team efficiency. You will work in close collaboration with the other Airtec management assistants via our hybrid model at our site in Wilrijk.

To succeed, you will need

At Atlas Copco Group, our slogan for various positions is "hire for attitude & train for skill". We train you for these positions through on-the-job-training.

• Bachelor's degree or equivalent through experience
• Several years of experience as a management assistant or executive assistant supporting multiple managers, preferably within an international environment
• High proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Teams)
• Excellent communication skills in both Dutch and English (spoken and written)
• Highly organized, detail-oriented, accurate, and discrete with strong prioritization skills
• Service-oriented, flexible, and proactive mindset with a track record of challenging the status quo to improve efficiency
• Strong interpersonal skills to collaborate smoothly with internal stakeholders, external contacts, and fellow management assistants globally

In return, we offer

At Atlas Copco Group you will join an international and diverse environment with specialists from different disciplines. Our culture is rooted in Swedish values, which includes a family feeling, respect and diversity. We invest in our employees' development and well-being, and we provide a flexible work-life balance. With our inclusive and caring environment, you get the support and inspiration you need to grow. Here, your ideas are embraced, and you never stop learning.

We strongly believe in "a healthy mind in a healthy body": you will have access to our local training center for continuous skill development, as well as over 20 employee clubs (including football, padel, tennis, basketball, cycling, and volleyball) with our own sports facilities and chalet for after-work gatherings. You will benefit from structured onboarding (including guidance by a personal godmother/godfather) and an interesting compensation package with extra-legal benefits.

At Atlas Copco Group, we encourage all qualified candidates to apply regardless of gender, nationality, ethnic and social origin, religion, philosophy, disability, age, sexual orientation, or identity.

Job location

This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on-site at our site.

Diverse by nature and inclusive by choice
Bright ideas come from all of us. The more unique perspectives we embrace, the more innovative we are. Together we build a culture where difference is valued and we share a deep sense of purpose and belonging.