Management Assistant

Atlas Copco Group Co.,Ltd; Antwerpen; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Retirement benefits

Job summary

Atlas Copco Group in Antwerp seeks a Management Assistant to support the Industrial Air Division Management Team. The role spans the division and collaborates with leaders in Marketing, Communication, Engineering, Sourcing and Operations to ensure planning and activities run smoothly.

Reporting to the VP Marketing AII, you will coordinate agendas, organize business trips, manage correspondence, and help with year planning and divisional events.

Qualifications

• Bachelor’s degree or equivalent relevant experience.
• Fluent in Dutch and English, with excellent written and verbal communication skills.
• Proactive and comfortable working independently while coordinating with others.
• Highly organized with the ability to manage multiple priorities and deadlines.
• Detail-oriented, reliable, and strong in follow-through.
• Experienced communicating with senior stakeholders across functions and cultures.
• Discreet and professional handling of confidential information.

Responsibilities

• Coordinate agendas, meetings, and priorities for IAT Management Team members.
• Organize business trips and logistics for divisional activities.
• Manage incoming and outgoing correspondence in a professional and timely manner.
• Coordinate invoicing, spending, and Visa statement reconciliations for the division.
• Assist year planning and coordinate key activities and milestones.
• Support organization of meetings, seminars, workshops, and other events.
• Back up for the IAT President’s Management Assistant during absences.

Skills

Proactive

Organized

Communication

Discretion

Cross-functional collaboration

Presentations

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Teams

SharePoint

Outlook

Job description

Your role

We are looking for a Management Assistant to support the Industrial Air Division Management Team. This is a dynamic and visible role, working across the division and supporting leaders and teams in Marketing, Communication, Engineering, Sourcing and Operations. Reporting to the VP Marketing AII, you will help ensure that divisional activities, meetings, communication, and planning run smoothly. You will work closely with the IAT Management Team and collaborate with colleagues and management assistants across our global organization.

Your Responsibilities

Support to the IAT Management Team

• Coordinate agendas, meetings, and priorities for members of the IAT Management Team.
• Organize and coordinate business trips, ensuring smooth and efficient logistics.
• Manage incoming and outgoing correspondence in a professional and timely manner.
• Coordinate invoicing, spending, and monthly Visa statement reconciliations for the division.
• Take ownership of divisional year planning and ensure key activities and milestones are properly coordinated.
• Support the organization of management meetings, Company Review Meetings, Business Review Meetings, seminars, workshops, and other divisional events.
• Handle sensitive and confidential information with discretion and professionalism.
• Act as backup for the IAT President’s Management Assistant, ensuring continuity of key activities and providing support during absences or periods of high workload.

Divisional Coordination & Organization

• Support the different functions within IAT, including Marketing, Communication, Engineering, Sourcing and Operations, with coordination and organizational activities.
• Coordinate visits from colleagues, external staff, customers, suppliers, and other stakeholders.
• Support divisional activities such as interviews, employee engagement initiatives, workshops, and events.
• Coordinate meeting rooms, catering, travel arrangements, and other practical requirements for divisional activities.
• Maintain regular international contact with colleagues across Customer Centers, Product Companies, and other parts of the organization.
• Collaborate closely with Management Assistants across the Business Area and contribute to a strong global network.
• Support the development, documentation, and communication of organizational processes and procedures.
• Support office-related coordination and other activities that contribute to an efficient and well-organized division.

Internal Communications

• Support the planning and organization of seminars, webinars, management meetings, and divisional events.
• Prepare and distribute newsletters, internal updates, and other divisional communications.
• Create professional presentations, reports, and management materials.
• Support employer branding activities, webinars, and newsflashes in collaboration with the Communications team.
• Maintain and update mailing lists, SharePoint sites, and other communication platforms.

To succeed, you will need

At Atlas Copco Group, our slogan for various positions is "hire for attitude & train for skill". We train you for these positions through on-the-job-training. Do you only partly meet the profile as outlined below? No problem!

• In possession of a Bachelor’s degree or equivalent relevant experience.
• Fluent in Dutch and English, with excellent written and verbal communication skills.
• Proactive and comfortable working independently, while knowing when to involve others.
• Highly organized and structured, with the ability to manage multiple priorities and deadlines.
• Detail-oriented, reliable, and strong in follow-through.
• Comfortable interacting with senior stakeholders and colleagues across different functions, countries, and cultures.
• Discreet and professional when handling confidential and sensitive information.
• Flexible and resilient, with a positive and solution-oriented mindset.
• Customer-focused, with a genuine willingness to support colleagues and stakeholders.
• Confident in preparing presentations, reports, and professional communications.
• Experienced in working with tools such as Microsoft Office, Teams, SharePoint and Outlook.

In return, we offer

At Atlas Copco Group you will join an international and diverse environment with specialists from different disciplines. Our culture is rooted in Swedish values, which includes a family feeling, respect and diversity. We invest in our employees’ development and well-being, and we provide a flexible work-life balance. With our inclusive and caring environment, you get the support and inspiration you need to grow. Here, your ideas are embraced, and you never stop learning. You will have a comprehensive onboarding program, including guidance by a personal godmother/godfather. You will also have access to global job opportunities, as part of the Atlas Copco Group. We offer an interesting compensation and benefits package, including health insurance, paid leave and retirement benefits.