Logistics Coordinator

North Atlantic Treaty Organization; Brussel Hoofdstad; Sur place; EUR 90 000 - 120 000; Plein temps

Résumé du poste

NATO - North Atlantic Treaty Organisation's Office of Workplace Management and Business Continuity seeks a Logistics Coordinator to oversee HQ Adaptation Programme logistics, waste management, and safety aspects. You will coordinate with internal teams and external partners to ensure continuity of operations for NATO Headquarters in Brussels and related sites.

The role requires facility management or logistics experience, strong communication skills, and proficiency with MS Office tools.

Qualifications

• Higher secondary education with 6 years of relevant experience or a post-secondary degree in Facility Management, Business Operations or SCM with at least 3 years’ experience.
• Good knowledge of Health and Safety principles.
• Demonstrate strong communication skills.
• Proficient in MS Office tools (Excel, Word, Outlook, PowerPoint).
• English and French: NATO levels V and III in either order.

Responsabilités

• Project Management: monitor and coordinate logistics, waste management, and safety for HQ Adaptation Programme projects.
• Expertise Development: maintain up-to-date knowledge and identify improvements in logistics and safety processes.
• Information Management: maintain databases, records and reports; provide status updates.
• Stakeholder Management: work with WMBC entities, customers and external partners; act as logistics contact.
• Perform any other related duty as assigned.

Connaissances

Communication

Health & Safety principles

Logistics management

Bilingual English/French

Formation

Higher secondary education + 6 years experience

Post-secondary degree in Facility Management/Business Operations/SCM

Outils

MS Excel

MS Word

MS Outlook

PowerPoint

Description du poste

NATO - North Atlantic Treaty Organisation

Job Description - Logistics Coordinator (261403)

Primary Location

NATO Body

NATO International Staff (NATO IS)

Schedule

Full-time

Application Deadline

27-Sep-2026, 9:59:00 PM

Salary (Pay Basis)

Grade NATO Grade G12

Description

Description :

** PENDING BUDGET APPROVAL **

1. SUMMARY

The Office of Workplace Management and Business Continuity (WMBC) ensures seamless operational continuity by optimizing facility performance, driving strategic workplace transformation, and delivering comprehensive support services to maintain a dynamic, future-ready environment aligned with organizational needs for NATO Headquarters (HQ) and its alternate locations. The incumbent is responsible for coordinating and supporting the logistic management of the HQ Adaptation Programme projects (HQAP), as well as waste management activities and safety aspects of the programme and projects. The incumbent prepares, plans and coordinates the activities with both internal and external stakeholders, in close cooperation with the WMBC Head Logistics and HQAP Project Managers

2. QUALIFICATIONS AND EXPERIENCE

The incumbent must:

• possess a higher secondary education qualification with 6 years of professional experience related to the post OR; possess upper vocational training/ a post-secondary degree in Facility Management, Business Operations or Supply Chain Management with at least 3 years’ experience in Facility Management or Logistic operations;
• possess a good knowledge of general Health and Safety principles;
• demonstrate good communication skills;
• be proficient in the use of off-the-shelf planning tools and standard MS Office software (e.g. MS Excel, Word, Outlook, PowerPoint); and
• possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced") in one; III (“Intermediate") in the other.

The following would be considered an advantage:

• previous experience working in an international or multicultural environment; and
• fluency in both NATO’s official languages.

3. MAIN ACCOUNTABILITIES

Project Management: Monitor and coordinate logistic and waste management activities and safety aspects of the assigned program and projects to support the HQ in a steady state situation. Support the Head, Logistics Services in ensuring business continuity of daily logistic support and operations to the HQ. Assess the impact of HQAP project on logistic activities. Deconflict the use of available assets and staff, when needed.

Expertise Development: Maintain up-to-date knowledge of logistics and waste management processes as well as of safety aspects. Contribute to identifying improvements and best practises in the area of expertise to support effectively the daily operations.

Information Management: Maintain accurate and timely databases, records and tracking system to ensure data accuracy and data integrity. Draft reports and provide status updates to the Head, Logistics Services. Facilitate the exchange of information among internal and external stakeholders.

Stakeholder Management: Work in close collaboration with the different WMBC entities, customers and other stakeholders, both internally and externally to prepare and plan logistic and waste management activities. Act as a point of contact for logistics related matters.

Perform any other related duty as assigned.

4. INTERRELATIONSHIPS

Reporting Line: The incumbent reports directly to the Head, Business Continuity, Events and Logistics Section, and, operationally, to the Head, Logistics and Architect HQAP.

Interactions: The incumbent works closely with other WMBC staff, project managers, facility-management teams, the NATO Office of Security, NATO HQ users and other relevant internal and external stakeholders.

Direct reports: N/A
Indirect reports: N/A

5. COMPETENCIES

The incumbent will demonstrate:

• Achievement: works to meet standards.
• Analytical Thinking: sees multiple relationships.
• Clarity and Accuracy: checks own work.
• Conceptual Thinking: applies learned concepts.
• Customer Service Orientation: takes personal responsibility for correcting problems.
• Empathy: is open to others' perspectives.
• Impact and Influence: takes multiple actions to persuade.
• Initiative: is decisive in a time-sensitive situation.
• Teamwork: solicits inputs and encourages others.

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to 3 years.

Contract clause applicable: This post is required for a limited period to support the HQ Adaptation Programme (HQAP) project. As employment in this post is of limited duration, the successful applicant will be offered a definite duration contract of 3 years’ duration , which may be renewed for a period of up to 3 years if required to support this project. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3 years definite duration contract will be offered, which may be renewed for a period of up to 3 years if required to support this project, and subject also to the agreement of the national authority concerned. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’smedical fileby the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of theaccreditationand notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate.

8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.

Candidates will be required to provide documented medical evidence to support your request for accommodation.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website . Detailed data is available under the Salary and Benefits tab.

NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here .