IT project manager: meeting rooms

Ypto; Brussel Hoofdstad; Hybrid; EUR 65,000 - 90,000; Full time

Benefits offered by this job

Remote work + flexible hours

35 days of leave

Company car + public transport season

Target bonus

Comprehensive insurance package

Hospitalisation and dental care for, +

Outpatient costs coverage

Supplementary pension and group insur.

Accidents at work coverage

Meal vouchers and eco-vouchers

Remote work allowances and internet

Job summary

SNCB/NMBS is seeking a Meeting Room Project Manager/Coordinator to drive the structured delivery of strategic IT meeting room projects across Belgium. You will conduct site surveys, validate solutions and ensure standardized meeting room deployments across multiple locations, while safeguarding project continuity and minimizing disruption to operations.

Ideal candidates have 3+ years in AV/UC projects, strong technical validation skills, and experience reporting on scope, risk, and budget.

Qualifications

• Minimum 3 years in meeting room/AV/UC projects.
• Experience delivering technical projects and infrastructure validation.
• Ability to define technical standards in an enterprise environment.

Responsibilities

• Perform site surveys and on-site requirements analyses.
• Conduct technical validations of proposed solutions and supporting infrastructure.
• Ensure standardization of meeting room solutions across the organization.
• Coordinate and manage the full project lifecycle from analysis to delivery.
• Oversee scope, planning, risks and budget during implementation.
• Collaborate with internal stakeholders and external suppliers for successful delivery.

Skills

Meeting room systems

AV technologies

Unified communications

Project coordination

Stakeholder management

Site surveys

Technical validations

Reporting

Education

Bachelor's degree in IT/Engineering

Tools

Microsoft Teams Rooms

Project management software

Job description

As a Meeting Room Project Manager / Coordinator, you contribute to ensuring the continuity and successful delivery of strategic IT projects within SNCB/NMBS following the integration of FSM into B-ST.

The Meeting Room Project has been identified as a strategic IT initiative and is expected to experience significant growth over the coming years, with numerous rollout and refresh projects planned across the organization. You support this growth by ensuring the structured, high-quality implementation and standardization of meeting room solutions across multiple locations, while safeguarding project continuity and minimizing operational impact on existing teams.

What is your role at SNCB?

As a Meeting Room Project Manager / Coordinator, you will take on the following responsibilities:

You perform site surveys and on-site requirements analyses for meeting room projects.

You conduct technical validations of proposed solutions and supporting infrastructure.

You ensure the standardization of meeting room solutions throughout the organization.

You coordinate and manage the complete project lifecycle from analysis through delivery.

You oversee project scope, planning, risks, and budget throughout implementation.

You collaborate with internal stakeholders and external suppliers to ensure successful project delivery.

Requirements

Why is this job a good fit for you?

You have a minimum of 3 years of experience in meeting room, audiovisual (AV), or unified communications (UC) projects.

You have relevant professional experience in technical project delivery, infrastructure validation, and meeting room deployments.

You also possess these technical skills:

You have a minimum of 3 years of experience with meeting room, audiovisual, or unified communication projects.

You have knowledge of Microsoft Teams Rooms.

You have knowledge of network connectivity principles.

You have knowledge of displays, audio platforms, and video platforms.

You are able to independently perform technical validations.

You are able to independently perform site surveys.

You have proven experience managing projects from analysis through final delivery.

You can manage and report on project scope, planning, risks, and budget.

You can effectively coordinate with business stakeholders, facility management teams, IT teams, and external suppliers.

You have experience defining technical standards within an enterprise environment.

You have experience monitoring and enforcing technical standards within an enterprise environment.

You can design and implement standardized meeting room solutions across multiple locations.

You work in a structured manner and ensure compliance with architecture guidelines.

You work in a structured manner and ensure compliance with security guidelines.

You work in a structured manner and ensure compliance with operational guidelines.

You have experience with meeting room, AV, or UC projects.

You have knowledge of audiovisual solutions.

You have knowledge of basic network architecture.

You can manage multiple projects simultaneously.

You demonstrate experience in budget tracking and control.

You have strong reporting capabilities.

And these soft skills:

You communicate effectively with business stakeholders, IT teams, facility management teams, and external suppliers.

You possess strong coordination and stakeholder management skills.

You demonstrate a structured and organized approach to project execution.

You take a proactive approach in managing risks, escalations, and decision-making.

Asset:

Experience working in large enterprise environments with standardized collaboration and meeting room solutions.

Knowledge of large-scale meeting room deployment and refresh programs.

Diversity Statement

Everyone is unique. That's why we believe it’s important that you can be yourself — it makes SNCB/NMBS stronger. We therefore place great value on diversity and inclusion.

What can you expect from us?

Within our open corporate culture, you contribute to the digital transformation of SNCB/NMBS. You will have a job with social impact and ample opportunity to make your own contribution. In addition to a good work-life balance and a competitive salary, you will receive the following benefits:

• the possibility to work remotely + flexible working hours;
• 35 days of leave;
• a company car + a public transport season ticket;
• a target bonus;
• a comprehensive insurance package (affiliation without own contribution, excl. outpatient costs for family members);
• hospitalisation and dental care for the whole family;
• outpatient costs (= medical costs separate from hospitalisation);
• group insurance: supplementary pension, work disability and death (cafeteria plan);
• accidents at work (extralegal);
• meal vouchers and eco-vouchers;
• net allowances for remote working and carwash + internet budget.

Where will you be working?

You will work near Brussels-South station.

Social impact

Through your work, you contribute to the future of Belgian railways and have a tangible impact on millions of people.

Growth opportunities

Initiative, trust and self-management are key. You will have the support of your colleagues to develop and the opportunity to grow.