International Management Office Coordinator

European Association of Institutes for Vocational Training (EVBB); Belgique; Hybride; EUR 42 000 - 62 000; Plein temps

Avantages offerts par ce poste

Hybrid working arrangements

Career development opportunities

Competitive remuneration

Résumé du poste

EVBB - European Association of Institutes for Vocational Training in Brussels or Athens seeks an organised, internationally minded International Affairs Management Coordinator to support day-to-day management activities. You will work closely with the Secretary General and the Director, focusing on travel, meetings, events, correspondence and follow-up.

The role is coordination and management support, with hybrid work options and a highly international team environment.

Qualifications

• At least 2 years of relevant professional experience.
• Excellent organisational and time-management skills.
• Very good written and spoken English and German strongly desired.
• Strong attention to detail.
• Confidence using Microsoft 365 and digital collaboration tools.
• Strong knowledge of AI tools.
• Experience with travel arrangements, meetings or event coordination.
• Ability to manage several priorities at the same time.
• Professional and discreet communication style.
• Ability to work independently and reliably.
• Experience in an international organisation would be an advantage.

Responsabilités

• Coordinate travel arrangements for EVBB management, including flights, hotels, transfers and registrations.
• Prepare and maintain travel itineraries and related documentation.
• Support calendar management and scheduling of internal and external meetings.
• Coordinate meetings with members, partners, institutions and other stakeholders.
• Support the organisation of Board, management and team meetings.
• Prepare agendas and collect relevant meeting documents.
• Keep track of agreed actions, deadlines and follow-up items.
• Coordinate conference registrations, speaking engagements and event logistics.
• Support the preparation and collection of presentations, biographies and other event materials.
• Assist with selected management correspondence and routine follow-up.
• Coordinate documents requiring review, approval or signature.
• Support travel expenses, invoices and reimbursement documentation.
• Maintain well-organised management files and records.
• Provide general administrative and organisational support to EVBB management.

Connaissances

Organisational skills

Time-management

English

German

Attention to detail

AI tools

Travel coordination

Additional languages

Outils

Microsoft 365

Description du poste

Jop position : International Management Office Coordinator

Organisation: EVBB - European Association of Institutes for Vocational Training

Location: Brussels, Belgium or Athens, Greece / Hybrid

Reporting to:Secretary General of EVBB

About the role:

EVBB is looking for an organised, reliable and internationally minded International Affairs Management Coordinator to support the day-to-day coordination of its management activities.

The role will work closely with the Secretary General and the Director of EVBB, with a strong focus on travel, meetings, events,correspondence, documentation, and management follow-up.

This is a coordination and management-support position.

Main responsibilities :

• Coordinate travel arrangements for EVBB management, including flights, hotels, transfers and registrations.
• Prepare and maintain travel itineraries and related documentation.
• Support calendar management and scheduling of internal and external meetings.
• Coordinate meetings with members, partners, institutions and other stakeholders.
• Support the organisation of Board, management and team meetings.
• Prepare agendas and collect relevant meeting documents.
• Keep track of agreed actions, deadlines and follow-up items.
• Coordinate conference registrations, speaking engagements and event logistics.
• Support the preparation and collection of presentations, biographies and other event materials.
• Assist with selected management correspondence and routine follow-up.
• Coordinate documents requiring review, approval or signature.
• Support travel expenses, invoices and reimbursement documentation.
• Maintain well-organised management files and records.
• Provide general administrative and organisational support to EVBB management.

What are we looking for?

• At least 2 years of relevant professional experience.
• Excellent organisational and time-management skills.
• Very good written and spoken English and German strongly desired
• Strong attention to detail.
• Confidence using Microsoft 365 and digital collaboration tools.
• Strong knowledge of AI tools
• Experience with travel arrangements, meetings or event coordination.
• Ability to manage several priorities at the same time.
• Professional and discreet communication style.
• Ability to work independently and reliably.
• Experience in an international organisation, association, NGO, education organisation or European environment would be an advantage

The following would be considered an advantage:

• Knowledge of additional European languages.
• Experience with CRM or project-management tools.
• Experience coordinating international travel.
• Familiarity with European institutions, associations or EU-funded projects.

What do we offer:

• A smooth onboarding process
• A highly international working environment.
• Close collaboration with EVBB management and an international team.
• Exposure to European and international education and training networks.
• Flexible and hybrid working arrangements.
• Opportunities to develop within the organisation and gradually take on additional responsibilities.
• Competitive remuneration based on experience including salary and benefits

Due to a high volume of applications, we will only contact candidates selected for an interview.