Integration Manager

Proactive Global; Antwerpen; Hybrid; EUR 70,000 - 95,000; Full time

Job summary

Proactive Global is seeking an experienced Integration Manager to lead the functional and technical integration of advanced warehouse automation across Europe. You will start from sales handover through delivery, working directly with customers to align operations, define system communications, and ensure the complete solution works in practice.

This role requires 5+ years in IT/software implementation or systems integration, with strong WMS/ERP exposure.

Qualifications

• Experience in IT/software implementation and systems integration in warehouse/logistics environments.
• Ability to translate operational requirements into technical specifications.
• Strong stakeholder management and customer-facing capabilities.

Responsibilities

• Take ownership of the integration concept for complex warehouse automation projects.
• Coordinate integrations between automation systems and WMS, ERP, MES, and other systems.
• Lead functional workshops with customers and partners and translate requirements into specs.
• Define testing strategies and coordinate go-live activities.
• Manage multiple projects and stakeholders; handle risks and changes.

Skills

IT implementation

Systems integration

Warehouse automation

WMS/ERP knowledge

Functional analysis

Stakeholder management

Customer facing

Travel 50%

Fluent English

Dutch a bonus

Education

Bachelor’s or Master’s in Engineering/IT/Logistics

Tools

ERP/MES connectivity tools

Job description

Are you experienced in warehouse technology, WMS/ERP integrations, or software implementation and looking for a role where you can take real ownership of complex automation projects?

We are looking for an experienced Integration Manager to lead the functional and technical integration of advanced warehouse automation solutions across Europe.

You will be involved from the moment a project moves from sales into delivery, working directly with customers to understand their operations, define how different systems should communicate, and ensure the complete solution works successfully in practice.

This is a highly visible, client-facing role combining functional analysis, software integration, project coordination, testing, and on-site implementation. You will define the solution and requirements and then coordinate with internal software and engineering teams to turn them into reality. With approximately 50% international travel, you will regularly visit customer sites and see the automation solutions you helped define being implemented in live warehouse environments.

Your Responsibilities:

• Take ownership of the integration concept for complex warehouse automation projects
• Understand customer warehouse processes, business requirements, and material flows
• Lead functional workshops with customers and technology partners
• Translate operational requirements into clear functional and technical specifications
• Prepare Functional Specifications that provide the foundation for implementation
• Define how automation, software, and customer IT systems should work together

Integration & Solution Design:

• Coordinate integrations between automation systems and WMS, ERP, MES, monitoring platforms, and other customer systems
• Work closely with internal software teams, customer IT departments, and external technology partners
• Coordinate requirements around connectivity, network infrastructure, interfaces, and cybersecurity
• Translate customer requirements into clear deliverables for software and programming teams
• Manage integration requirements and software-related change requests throughout the project

WMS, ERP & Software Integration

• Coordinate integrations between automation systems and WMS, ERP, MES, monitoring platforms, and other customer systems
• Work closely with internal software teams, customer IT departments, and external technology partners
• Coordinate requirements around connectivity, network infrastructure, interfaces, and cybersecurity
• Translate customer requirements into clear deliverables for software and programming teams
• Manage integration requirements and software-related change requests throughout the project

Project Ownership

• Lead the integration workstream from sales handover through implementation and final delivery Define and manage planning and budgets for IT and software components
• Coordinate several projects and stakeholders simultaneously
• Manage priorities, dependencies, risks, and change requests
• Identify potential integration challenges early and drive them towards resolution
• Keep customers, suppliers, and internal teams aligned throughout the project lifecycle

Testing & Go-Live

• Define testing strategies and acceptance criteria
• Create and coordinate functional test plans
• Validate that integrated systems perform according to agreed requirements
• Support on-site testing, commissioning, and final delivery
• Coordinate technical and software teams to resolve integration issues during implementation

Customer & Stakeholder Management

• Act as a key technical and functional point of contact for customers
• Communicate complex integration topics clearly to technical and operational stakeholders
• Manage customer expectations, priorities, and changes
• Build strong working relationships with customers, software partners, and third-party suppliers

Your Profile

• 5+ years of experience in IT/software implementation, systems integration, warehouse automation, intralogistics, or a similar technical project environment
• Strong experience implementing IT or software solutions within warehouse/logistics environments
• Good understanding of WMS and/or ERP systems
• Experience with functional analysis and translating operational requirements into technical specifications
• Experience working between customers and technical/software teams
• Strong customer-facing and stakeholder management skills
• Strong analytical and problem-solving abilities
• Comfortable taking ownership of projects and coordinating multiple stakeholders
• Willingness to travel approximately 50% across Europe
• Fluent English is required Nice to Have
• Experience with automated warehouses, intralogistics, material handling systems, or robotics
• Knowledge of MES, network infrastructure, connectivity, and cybersecurity
• Experience with custom software development or complex system integrations
• Bachelor’s or Master’s degree in Engineering, IT, Logistics, Supply Chain, or another relevant technical field
• Dutch language skills is an advantage

Working Setup & Travel

• The position combines office-based collaboration with regular international customer-site travel.
• Approximately 50% travel to customer and project sites across EU
• During travelling periods, office presence is typically around 1 day every 1–2 weeks, depending on the project schedule
• When not travelling, the usual setup is approximately 2 days per week in Antwerp and 2 days per week in Lokeren
• Customer-site visits are connected to important project stages such as functional workshops, integration, testing, and commissioning