Information Governance Analyst

Covington & Burling LLP; Brussel; Hybride; EUR 55 000 - 85 000; Plein temps

Résumé du poste

Covington & Burling LLP seeks an Information Governance Analyst to support the firm’s IG program across the information lifecycle, helping classify, retain, and transfer client and firm data while ensuring compliance with legal, regulatory, ethical, and client obligations.

Reporting to the Information Governance Manager, you will collaborate with practice groups, leadership, and administrative departments to improve IG operations, reduce risk, and support privacy and data protection initiatives.

Qualifications

• Bachelor’s degree in Information Management or related discipline, or equivalent relevant professional experience.
• Two or more years of information governance, records management, data governance, legal operations, eDiscovery, or as a litigation paralegal in a large firm.
• Experience with IG technologies: document management systems, data migration, electronic/physical records management, data transfer, security and access management.
• Experience with Microsoft Purview preferred.
• Administrative experience with document management systems (e.g., iManage, NetDocs) and import/export tools.

Responsabilités

• Supports and enhances IG operations, workflows, and departmental initiatives.
• Administers and monitors IG processes to reduce risk and ensure compliance with legal, regulatory, ethical and client requirements.
• Develops processes related to the lifecycle of client and firm records, including preservation of electronic records.
• Supports IG leadership with documentation of business and system requirements for IG technologies.
• Participates in matter mobility and maintenance operations to safeguard data integrity between sources and databases.
• Transfers electronic records to and from the Firm’s Document Management System and related repositories.
• Secures the firm’s sensitive data to enforce compliance with ethical, client, and regulatory requirements.
• Ensures inbound data and metadata are imported, classified, and assigned to correct client/matter workspaces.
• Responds to and resolves IG tickets.
• Liaises with lawyers and admin teams to manage legal holds as directed.
• Supports root-cause analysis and reporting for IG.
• Supports the development of IG training materials.
• Ensures timely completion of administrative duties and management reports.

Connaissances

IG operations

Data governance

Records management

Privacy & GDPR

Metadata management

Data mapping

Data loss prevention

Problem solving

Communication

Office suite

Formation

Bachelor’s degree in Information Management

Outils

Microsoft Purview

iManage

NetDocs

SharePoint

Description du poste

Summary

The Information Governance Analyst supports the firm’s information governance program by helping manage, protect, classify, retain, and transfer client and firm information across the information lifecycle. Reporting to the Information Governance Manager, this analyst-level role works with practice groups, leadership, and administrative departments to improve IG operations and capabilities, reduce risk, and support compliance with legal, regulatory, ethical, and client obligations.

Responsibilities

• Supports and enhances IG operations, workflows, and departmental initiatives.
• Administers and monitors IG processes to reduce risk and ensure compliance with legal, regulatory, ethical and client requirements.
• Develops processes related to the lifecycle of client and firm records, including preservation of electronic records.
• Supports IG leadership with the documentation of business and system requirements for information governance technologies and tooling.
• Participates in matter mobility and maintenance operations to safeguard the integrity of data between record sources and databases.
• Fields operational requests for client records onboarding and offboarding.
• Transfers electronic records to and from the Firm’s Document Management System and other related Firm-Approved repositories.
• Secures the firm’s sensitive and protected data to enforce compliance with ethical, client, and regulatory requirements.
• Ensures that inbound electronic data and metadata are imported accurately, classified and assigned to the corresponding client/matter workspaces.
• Responds to and resolves Information Governance tickets.
• Liaises with lawyers and administrative departments to administer legal holds as directed.
• Supports IG leadership with root-cause analysis and reporting.
• Supports the development of IG training materials.
• Ensures timely completion of necessary administrative duties, procedures, and preparation of management reports as required.
• Performs other duties as assigned.

Requirements

Education & Credentials

• Bachelor’s degree in Information Management or related discipline, or equivalent relevant professional experience, preferred.

Knowledge & Experience

• Two or more years of relevant experience in Information Governance, Records Management, Data Governance, Legal Operations, eDiscovery or as a Litigation Paralegal, ideally in a large law firm setting or with a legal information services provider.
• Experience with common Information Governance technologies and solutions (e.g., document management systems, data migration, electronic/physical records management, data transfer, security and access management).
• Experience with Microsoft Purview preferred.
• Administrative experience with document management systems (e.g., iManage, NetDocs) and operating import and export tools.
• Experience handling data, preferably large volumes and/or unstructured datasets.
• Experience developing and documenting processes and workflows.
• Experience with enterprise technology solutions used for the management of both physical and electronic information.
• Familiarity with the information lifecycle.
• Familiarity with industry best practices for electronic and physical data retention, organization, and discovery.
• Familiarity with privacy and data protection regulations (e.g., GDPR).

Skills & Expectations

• Ability to work in a demanding environment where priorities change frequently.
• Highly motivated, analytical, organized, and efficient.
• Strong Microsoft Office Suite skills (Excel, Outlook, PowerPoint, SharePoint, and Word).
• Strong technical skills relevant to IG operations, including data mapping, metadata management (classification, coding and security), data protection, privacy and confidentiality, and data loss prevention.
• Excellent problem-solving skills, solution-oriented attitude and the ability to elevate risks appropriately.
• Excellent verbal and written communication skills.Strong communication and interpersonal skills.

Work Location and Hours

• Based in Brussels, Belgium or London, UK.
• Core hours of 9:00 am – 5:30 pm, Monday – Friday; hybrid in-office, which will be a combination of on-site and remote work with occasional on-call availability.

Covington & Burling LLP is an equal opportunity employer and does not discriminate in any aspect of employment, including hiring, salary, promotion, discipline, termination, and benefits, on the basis of race, color, ethnicity, religion, national origin, gender, gender identity or expression, age, marital status, sexual orientation, family responsibility, disability (including physical handicap), or any other improper criterion.