HR Administration & Operations Coordinator | Flexible Hours

Sofico; Oost-Vlaanderen; On-site; EUR 40,000 - 54,000; Full time

Benefits offered by this job

13th month

Holiday allowance

Hospitalization insurance

Company car / mobility budget

Group insurance

Meal vouchers

Flexible hours

Bike leasing

Job summary

SOFICO is seeking an All-round HR Administrative Coordinator to provide operational and administrative support across multiple HR domains in our Ghent headquarters. You’ll work closely with HR Business Partners, Fleet and HR Operations, ensuring smooth day-to-day HR processes and a visible presence in the office.

The role emphasizes accuracy, discretion, and a data-driven mindset, with a focus on onboarding, contracts, HRIS, and administrative follow-up. Fluent Dutch and English are required.

Qualifications

• Bachelor-level qualification or equivalent experience required
• Experience in an HR or administrative support role
• High accuracy, structured approach and strong follow-up
• Discretion and trust in handling confidential information
• Data-driven and critical thinker
• Good knowledge of Excel (Pivots & XLOOKUP); HRIS experience is an asset
• Fluent in Dutch and English

Responsibilities

• HR administration: prepare and process employment contracts, addenda and HR documentation; maintain employee files in the HRIS
• HR Operations support: input in HRIS with HR Ops, manage documents and deadlines, assist audits and reporting
• HRBP support: onboarding support, assist with HR initiatives and projects, handle day-to-day HR inquiries
• Fleet & general administration: support Fleet Manager, follow-up supplier documents, general HR admin tasks

Job description

SOFICO is seeking an All-round HR Administrative Coordinator to provide operational and administrative support across multiple HR domains in our Ghent headquarters. You’ll work closely with HR Business Partners, Fleet and HR Operations, ensuring smooth day-to-day HR processes and a visible presence in the office.

The role emphasizes accuracy, discretion, and a data-driven mindset, with a focus on onboarding, contracts, HRIS, and administrative follow-up. Fluent Dutch and English are required.