Grants Officer (6 Month Maternity Cover)

European Climate Foundation; Brussel Hoofdstad; Hybrid; GBP 42,000 - 59,000; Full time

Benefits offered by this job

Flexible work environment

Remote work up to 4 days/week

6-month fixed-term contract

International team

Job summary

The European Climate Foundation is seeking a Grants Officer to join the Grants Management team. You will support strategic grantmaking and ensure programme effectiveness across diverse partners, liaising with Legal, Risk & Compliance and Finance.

You will undertake due diligence, manage grant requests in FLUXX, monitor budgets and contracting, and assist with reporting and payments. This 6-month, full-time role offers hybrid work across Brussels, London or The Hague with possible remote days.

Qualifications

• 3–4 years in an administrative/financial role.
• Experience with grantmaking processes and reporting.
• Strong English communication and stakeholder engagement skills.
• Comfort with budgeting, planning and financial reviews.
• Proficient with MS Office and Excel.

Responsibilities

• Carry out due diligence reviews on grantees and new partners.
• Generate and monitor grant requests in FLUXX grant management system.
• Monitor budgets and assist with grant contracting stages.
• Support budgeting for regranting and reconcile with FLUXX.
• Provide administrative/financial review of grant reporting.
• Handle grant payments in coordination with Finance.
• Monitor grant closing activities and assist with core systems usage.

Skills

Budget oversight

Stakeholder engagement

English proficiency

Autonomy

Collaboration

Communication

MS Office

Tools

FLUXX

Excel

MS Office Suite

Job description

About the European Climate Foundation

The European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the transition to a net-zero emission society at the national, European and global level. We support around 700 partner organisations to carry out activities that drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and help deliver a socially responsible transition to a net-zero economy and sustainable society in Europe and around the world.

The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to tackle climate change. We are focusing on engaging and hiring great people from a wide diversity of backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join us.

About the role

As a Grants Officer, you will be part of the Grants Management team and report to the Grants Operations Manager. You will support various ECF programmes with their strategic grantmaking and ensuring their effectiveness. You will ensure consistency of approach and compliance with the internal processes and serve as the liaison between the programmatic work, the Grantee partners, and other ECF central services teams, like the Legal, Risk & Compliance and Finance teams.

Key responsibilities

You will support programmes with their daily grant making activities:

• Carry-out due diligence reviews on new and existing grantees.
• Generate and monitor grant requests in FLUXX, ECF's grant management system.
• Monitor budget and follow-up the grant contracting stage.
• Support the country teams as well as the programmatic teams with their regranting budget planning and ensure reconciliation between planning budgets and the FLUXX system.
• Provide support to Grantee partners throughout the grant life cycle.
• Support with the administrative and financial review of grant reporting.
• Handle grant payments in close relation with the Finance team
• Monitor grant closing activities.
• Support teams with usage of core systems and tools.
• Other related administrative tasks related to the grant management process.

Experience and competencies

• You have 3-4 years of experience in an administrative and financial role.
• You pride yourself in delivering high quality output within ambitious timeframes.
• You like to engage with various stakeholders, and you have a customer-oriented approach.
• You possess excellent collaborative skills, understanding the importance and value of teamwork, and you are also comfortable working autonomously.
• You have some experience in budget oversight and planning.
• You have strong communication skills, with an excellent command of English enabling you to effectively interact with diverse teams and stakeholders. Knowledge of other languages is considered a strong added value.
• You are computer literate with a good knowledge of MS Office and excellent knowledge of Excel.
• You are comfortable working with new software.
• Above all, you have a friendly and open personality.
• You have a genuine interest in the ECF's mission and values.

What we offer

• The unique opportunity to work as part of a highly dynamic, purpose-driven, international team who combine their passion to make a difference with a rigorous and results-oriented approach to work;
• A flexible work environment and a space to develop and challenge yourself.
• A fixed-term contract for 6mos, full-time.
• Possibility to work remotely up to 4 days/week

Location

Brussels, London or The Hague.

Candidates need to be in possession of a work permit for the work location.

Start Date

As soon as possible.