Global Fleet Crewing Coordinator

Antwerp Martime Academy; Antwerpen; Hybride; EUR 45 000 - 65 000; Plein temps

Résumé du poste

The EXMAR Group is currently looking for a Fleet Personnel Coordinator to reinforce the EXMAR Shipmanagement Crewing team in Antwerp. You will coordinate crew planning, rotations and onboarding to ensure vessels are manned with qualified crew.

Fluency in English is essential; Dutch, French or Spanish are a plus. The role requires strong organizational skills, resilience under pressure, and flexibility for after-hours planning across time zones.

Qualifications

• Bachelor’s degree or equivalent through relevant work experience.
• At least 3 years of experience in crew or personnel planning.
• Familiarity with STCW certification is an advantage.
• Highly structured, organized, and detail-oriented work style.
• Strong interpersonal and communication skills; a true “people person”.
• Flexibility to occasionally work outside regular hours or weekends.

Responsabilités

• Coordinate crew planning and ensure vessels are manned with qualified, experienced and medically fit crew, in line with company and regulatory requirements;
• Identify crew planning gaps and future needs; and coordinate recruitment, selection, promotion assessments, induction and onboarding of crew;
• Coordinate crew rotations, crew changes and relief planning in close collaboration with vessels, internal teams and manning agencies;
• Provide operational support to vessels and Personnel Officers, including crew assistance, sick leave follow-up and emergency crewing duties;
• Coordinate crew evaluations, debriefings, feedback and promotion processes, and follow up on identified training needs with the Training & Development team;
• Monitor and implement crewing guidelines and policies, support audits and contribute to continuous improvement initiatives;
• Oversee crew contracts, manage crew data and records, databases, leave administration and other crew administration;
• Support crewing budget preparation and monitoring, including budget meetings and approval of crewing-related invoices;
• Participate in audits, and provide support to vessel emergencies, shore response teams, and ensure timely communication and follow-up on crew welfare issues.

Connaissances

Fluent English

Dutch

French

Spanish

People skills

Strong interpersonal skills

Decision making under pressure

Formation

Bachelor’s degree or equivalent through relevant work experience

Description du poste

The EXMAR Group is currently looking for a Fleet Personnel Coordinator to reinforce the EXMAR Shipmanagement Crewing team in Antwerp. You will coordinate crew planning, rotations and onboarding to ensure vessels are manned with qualified crew.

Fluency in English is essential; Dutch, French or Spanish are a plus. The role requires strong organizational skills, resilience under pressure, and flexibility for after-hours planning across time zones.