Fleet Crewing Coordinator: Crew Planning & Onboarding Expert

Antwerp Maritime Academy; Antwerpen; Hybride; EUR 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Fringe benefits

Training & development

Competitive salary

Résumé du poste

The EXMAR Group is seeking a Fleet Personnel Coordinator to strengthen the Crewing team in Antwerp. You will ensure vessels are manned with qualified, competent crew in line with regulatory requirements.

You will report to the Crewing Operations & Recruitment Manager and handle end-to-end crew planning, rotations, evaluations and budgeting, while supporting audits and ongoing improvements. Fluency in English is required, with Dutch/French/Spanish seen as a plus.

Qualifications

• Bachelor’s degree or equivalent through relevant work experience.
• At least 3 years of experience in crew or personnel planning.
• Familiarity with STCW certification is an advantage.
• Highly structured, organized, and detail-oriented work style.
• Strong interpersonal and communication skills; a true “people person”.
• Remains resilient and effective under pressure or in challenging situations.
• Quick to respond and able to make decisions independently.
• Flexible to occasionally work outside regular hours or weekends if required (e.g. urgent planning issues in different time zones).
• Fluent in English; Dutch, French, Spanish are considered a plus.

Responsabilités

• Coordinate crew planning and ensure vessels are manned with qualified, experienced and medically fit crew.
• Identify crew planning gaps and coordinate recruitment, selection, induction and onboarding of crew.
• Coordinate crew rotations, crew changes and relief planning in close collaboration with vessels, internal teams and manning agencies.
• Provide operational support to vessels and Personnel Officers, including crew assistance, sick leave follow-up and emergency crewing duties.
• Coordinate crew evaluations, debriefings, feedback and promotion processes, and follow up on identified training needs with the Training & Development team.
• Monitor and implement crewing guidelines and policies, support audits and contribute to continuous improvement initiatives.
• Oversee crew contracts, manage crew data and records, databases, leave administration and other crew administration.
• Support crewing budget preparation and monitoring, including budget meetings and approval of crewing-related invoices.
• Participate in audits, and provide support to vessel emergencies, shore response teams, and ensure timely communication and follow-up on crew welfare issues.

Connaissances

Interpersonal skills

Decision making under pressure

Independence

Formation

Bachelor’s degree or equivalent

Description du poste

The EXMAR Group is seeking a Fleet Personnel Coordinator to strengthen the Crewing team in Antwerp. You will ensure vessels are manned with qualified, competent crew in line with regulatory requirements.

You will report to the Crewing Operations & Recruitment Manager and handle end-to-end crew planning, rotations, evaluations and budgeting, while supporting audits and ongoing improvements. Fluency in English is required, with Dutch/French/Spanish seen as a plus.