Global Executive Assistant & Leadership Support

Johnson & Johnson MedTech; Diegem; Sur place; EUR 52 000 - 83 000; Plein temps

Avantages offerts par ce poste

Annual bonus

Well-being reimbursement

Insurance plans

Résumé du poste

Johnson & Johnson in Diegem, Belgium, is seeking an experienced Administrative Assistant to support executive calendars, travel, and office operations. You will coordinate senior leadership meetings, prepare reports, and manage confidential documentation in a fast-paced, global environment.

The role requires high school diploma (Associate preferred), multi-calendar management, and strong MS Office skills, with opportunities to lead or support key projects and travel arrangements across

Qualifications

• A minimum of a high school diploma is required.
• An Associate degree is preferred.
• Experience providing administrative support to managers with global responsibility is preferred.
• Experience leading business support projects is required.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Experience managing multiple calendars via Outlook is required.
• Experience coordinating domestic and international travel is required.

Responsabilités

• Manage a highly complex business calendar and travel arrangements with prioritization and time management to ensure maximum effectiveness.
• Coordinate Departmental Senior Leadership meetings and related activities.
• Collect and consolidate management data/reports to track performance against goals.
• Organize confidential files, manage data, and maintain accurate records.
• Coordinate all travel arrangements and process expense reports on time.
• Plan and coordinate global department meetings, teambuilding and outside meetings.
• Interact with management levels daily, handling confidential documents.
• Balance calendar demands with a friendly atmosphere within the organization and with external partners.
• Exercise independent discretion to solve complex problems related to projects or departments.
• Coordinate activities related to hiring and onboarding of staff.
• Coordinate contracts, purchase orders and payments.
• Responsible for office supplies, storage and archiving.
• Coordinate shipments and study material logistics.
• Lead or support key department projects such as Facility Move or New Onboarding Process.
• Perform other administrative duties under supervision.

Connaissances

Executive Administrative Assistance

Office Management

Operations Administration

Formation

High school diploma

Associate degree

Outils

Ariba/Aravo

Concur

SharePoint

Workday

Beacons/Finance systems

Description du poste

Johnson & Johnson in Diegem, Belgium, is seeking an experienced Administrative Assistant to support executive calendars, travel, and office operations. You will coordinate senior leadership meetings, prepare reports, and manage confidential documentation in a fast-paced, global environment.

The role requires high school diploma (Associate preferred), multi-calendar management, and strong MS Office skills, with opportunities to lead or support key projects and travel arrangements across