File Administrator Property North,

Elia Group; Brussel Hoofdstad; Sur place; EUR 43 000 - 62 000; Plein temps

Avantages offerts par ce poste

Salary package

Year-end bonus

Meal vouchers

Group insurance

Vacation days

Social fund

iPhone and laptop provided

Discount on energy bills

Mobility allowance

Elia shares

Résumé du poste

Elia Group in Brussels is seeking a File Administrator Property North to manage property asset dossiers in Flanders and oversee notarial deeds and related payments. You will coordinate with internal teams and external notaries and ensure accurate, well-structured documentation in our digital platform.

The role requires a law background, interest in property matters, and strong organizational skills, with Dutch and French language abilities.

Qualifications

• Bachelor's degree in law or equivalent experience.
• Experience of notarial work would be a major advantage (dossier manager/notarial assistant).
• A keen interest in property and legal matters.
• Good knowledge of Dutch and working knowledge of French.
• Accurate, structured and independent.
• Strong organisational skills and priority management.
• Ability to follow up on complex projects over the long term.
• A team player with a sense of initiative.
• Proficiency in MS Office (Word, Excel, Outlook).

Responsabilités

• Managing and updating dossiers and data relating to Elia's property assets in Flanders.
• Interacting with notaries, Land Registry, and internal teams to coordinate deeds and payments.
• Maintaining databases and notarial documentation, ensuring accessibility and structured classification.
• Following up on information requests, deadlines, and external inquiries related to property assets.
• Coordinating with internal departments (Controlling, Accounting, Legal) and external parties for notarial deeds and contracts.

Connaissances

MS Office

Formation

Bachelor's degree in law or equivalent experience

Description du poste

Excited to work for a key Belgian player in the energy landscape?

The Belgian and European energy landscape is in full swing. Did you know that Elia Belgium plays a crucial role in this? As part of Elia Group, a European transmission system operator, Elia Belgium ensures the reliability and sustainability of the electricity supply in our country.

Side‑by‑side with your talented colleagues, you will play a part in building a sustainable, green and reliable energy infrastructure that stimulates economic growth and reduces our ecological footprint.

Only together can we make the biggest impact possible! We believe in the power of diversity we are convinced that an inclusive and diverse work environment leads to more innovation, creativity and better results.

File Administrator Property North

Requisition ID 11243

Posting Start Date 20/08/2026

Function

The successful applicant will be part of the Property team and responsible for managing dossiers and data relating to Elia's property assets in Flanders.

Key Responsibilities

• Managing and updating databases relating to property assets creating files on a digital platform (e-core), accurately inputting data relating to dossiers (plots of land, rights in rem and personal rights, euro‑denominated sums linked to the value of property and/or transactions, etc.), ensuring the accessibility of databases, posting documents on the server and seeing to the structured classification of these documents (permits, agreements, deeds, etc.), so that information can be easily accessed by the whole team.
• Searching for and communicating information about Elia's assets assessing and checking information requests, providing clear answers and adhering to predetermined deadlines.
• Maintaining contacts, both in‑house (various Elia departments such as Controlling, Accounting and Legal, operational teams, etc.) and externally (launching applications to the Land Registry Administration, and contacting notaries with a view to executing official deeds and formalising contracts and agreements).
• In the context of external contacts, checking and correcting information, reviewing content and format when drawing up draft deeds, and organising and following up on notarial deeds as well as on the related payments.

• Notarial component (strong profile)
  • Preparing, reviewing and following up on draft deeds
  • Coordinating with notaries with a view to executing official deeds
  • Checking legal content and formal requirements
  • Following up on signatures and the registration and transfer of deeds
  • Following up on payments linked to transactions

• Managing economic compensation agreements
  • Taking care of administrative follow-up to compensation agreements concluded by Elia
  • Managing related documentation and databases
  • Following up on payments and contractual obligations

Your Profile

• Bachelor's degree (preferably in law) or equivalent experience
• Experience of notarial work would be a major advantage (dossier manager/notarial assistant)
• A keen interest in property and legal matters
• Good knowledge of Dutch and working knowledge of French
• Accurate, structured and independent
• Strong organisational skills and priority management
• Ability to follow up on complex projects over the long term
• A team player with a sense of initiative
• Proficiency in MS Office (Word, Excel, Outlook)

Offer

Salary a competitive salary package, year‑end bonus, double vacation pay, meal vouchers (€10 per working day) and a bonus based on group results.

Insurance group insurance, hospitalisation insurance and ambulant care for the whole family.

Vacation you will be entitled to 20 vacation days and 13 additional vacation days.

Social fund Year‑end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs.

Communication you will be given an iPhone, a phone subscription (for work and private use) and a laptop.

Discounts you will enjoy a 30% discount on your gas and electricity bill.

Mobility you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second‑class monthly train season ticket).

Elia shares Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price.

Location

Léon Monnoyerkaai 3, 1000 Brussels

There’s something electric in the air with this job offer!

In exchange for your work and dedication, you enjoy the following benefits

• A job full of variety with a top employer Elia encourages innovation and collaboration. Within our company you will be at the forefront of the energy transition, and you will have the chance to contribute to ground‑breaking technologies designed to accelerate this transition. It is a one‑of‑a‑kind opportunity to further develop your knowledge and skills.
• Focus on personal growth and well‑being at work Discover a wide range of professional training and coaching opportunities that are guaranteed to give your personal growth a solid boost. At the same time, as a top employer, we put maximum effort into a positive work culture in which your well‑being is central.
• Development opportunities for a challenging career At Elia, we encourage you to seek out and seize new professional opportunities. You will enjoy complete freedom to shape your career on your own terms.
• A diverse team of passionate colleagues Elia puts a high value on diversity and inclusion. You will join a diverse and passionate team that enjoys sharing knowledge and leading the way towards a more sustainable future together.

These are just a few of the benefits that distinguish Elia as a Top Employer. We are convinced that your contribution to our team will be invaluable and look forward to welcoming you soon!