Executive Assistant & Team Coordinator — European Programs

GSCC Network; Belgique; Sur place; EUR 42 000 - 56 000; Plein temps

Avantages offerts par ce poste

Remote-first network

6 offline days per year

Fridays off during Dry Season

Employee assistance program

End-of-year holidays closure pay

Maternity leave policy

Résumé du poste

Meliore Foundation is seeking an experienced Executive Assistant & Team Coordinator to support our Barcelona-based Director and oversee TBIP and FOTI teams across Europe.

You will manage complex calendars, coordinate international travel, track expenses, and facilitate seamless communication between the Director and both programme teams, while fostering cross-team collaboration in a remote-first environment.

Qualifications

• Experience as an Executive Assistant or Team Coordinator, supporting senior leadership across time zones.
• Strong planning, organisation, and proactive problem-solving abilities.
• Excellent written and verbal communication with discretion.

Responsabilités

• Provide high-level admin support to the Barcelona-based Director and two programmes TBIP and FOTI.
• Manage complex calendars, inboxes, travel logistics, and meeting coordination.
• Track expenses, process approvals, and support contracts and leave processes.
• Facilitate cross-team communication and align activities across TBIP and FOTI.
• Maintain master file structures and prepare briefing materials for meetings.
• Support team events, retreats, and internal logistics across Europe.

Connaissances

Calendar management

Travel coordination

Communication skills

Discretion

Tech proficiency

Formation

Bachelor's degree preferred

Outils

Google Workspace

MS Office

Scheduling tools

Description du poste

Meliore Foundation is seeking an experienced Executive Assistant & Team Coordinator to support our Barcelona-based Director and oversee TBIP and FOTI teams across Europe.

You will manage complex calendars, coordinate international travel, track expenses, and facilitate seamless communication between the Director and both programme teams, while fostering cross-team collaboration in a remote-first environment.