Event & Disclosure Management Coordinator BE/NL

Bayer; Diegem; Hybrid; EUR 60,000 - 80,000; Full time

Benefits offered by this job

Vacation allowance

Meal vouchers

Year-end bonus

Laptop and smartphone

Hybrid work setting

Internet allowance

34 days leave

Group insurance

Bicycle lease

Career development

Job summary

Bayer in Diegem, Belgium is seeking an Event & Disclosure Management Coordinator to support the North Europe cluster. You’ll focus on Disclosure Management ensuring timely, compliant publication of Transfers of Value, aligned with local and global standards.

You’ll also contribute to Event Management across Pharmaceuticals, Crop Science and Consumer Health, advising on planning, budgets and stakeholder engagement in a hybrid work setup.

Qualifications

• Preferably HBO/bachelor’s degree in Contract/Financial/Event Management or related field.
• Excellent communication (verbal and written in Dutch and English) and interpersonal and negotiation skills
• Customer focus with ability to engage stakeholders and cost/quality awareness
• Strong time management to meet deadlines across events
• Team player who can also work independently
• Digital mindset; comfortable with AI, digital media; MS Office; familiarity with Cvent
• Knowledge of Purchase to Pay processes and IT contract management tools

Responsibilities

• Oversee timely disclosure reporting and sign-off before publication, validating with stakeholders.
• Support Disclosure Management processes for healthcare interactions and related data.
• Ensure accuracy of Transfers of Value reporting and code compliance.
• Assist Event Managers with logistics, coordination and operations.
• Establish and enforce operating processes in collaboration with stakeholders.
• Share best practices within EDM community and participate in projects.
• Engage with EDM Capability Pool Head and Business Partner; take on additional duties.

Skills

Dutch language

English language

Communication

Stakeholder management

Time management

Digital mindset

MS Office

Cvent

Education

Bachelor's or HBO degree

Tools

Cvent

MS Office

Job description

At Bayer, we believe work should matter. Every day, our teams push toward a future where \"Health for all, Hunger for none\" is within reach, and every role, from the lab to the field to the boardroom, helps us get there. We give people the ownership to shape outcomes, the support to grow through new skills and experiences, and a global community where different perspectives are valued. If you want your work to count and the room to become your best, you'll find it here.

Within Bayer, we’re changing the way we work— for higher productivity, faster innovation, and better results. We call it Dynamic Shared Ownership (DSO). Learn more about what DSO will mean for you in your new role here https://www.bayer.com/en/strategy/strategy

As Event & Disclosure Management Coordinator, you will work across the North Europe cluster and you have a primary focus on Disclosure Management, ensuring that the daily operational tasks and activities required to enable the correct publication of Transfers of Value, subject to disclosure code compliance requirements, are performed in a timely and compliant manner. You ensure the smooth and efficient running of disclosure management processes and activities.

Alongside your primary Disclosure Management responsibilities, you also contribute to Event Management activities, providing expert consultation on event planning and design to maximize the impact and return on investment of each event. You oversee events of high complexity and sensitivity, involving important groups of attendees, to ensure the expected level of quality is met. Additionally, you ensure compliance with industry standards and manage event spend responsibly across our three key divisions: Pharmaceuticals, Crop Science, and Consumer Health.

YOUR TASKS AND RESPONSIBILITIES

• Ensure timely and high qualitative transparency reporting by exercising oversight and ownership on data delivery and sign-off final disclosure report before publication. Review closing results and follow up and validate with respective stakeholders in the commercial and platform functions. Manage the attestation process and interact for disputes with Healthcare Professionals and Organizations.
• Contribute to the Disclosure Management processes required to enable reporting of disclosure relevant Healthcare Professional and Organization interactions (e.g Purchase to Pay, Vault CRM and Transparency Register).
• Ensure completeness and correctness of reported Transfers of Value. Ensure compliance to local and global process and code compliance standards.
• Support Event Managers across the North Europe cluster with a variety of Event Management activities, including event logistics, coordination, communication and other operational tasks, to contribute to the smooth and efficient planning and execution of events.
• Establish and enforce process operations, policies, procedures and organizational setup in alignment with stakeholders.
• Ensure competitive, efficient and innovative services are provided through continuous improvement, standardization and use of best practices based on global and external benchmarks and frameworks.
• Contribute to the global Event & Disclosure Management community with sharing best practices and project participation.
• Exchange regularly with EDM Capability Pool Head, the Event management colleagues and/or the Business Partner and assume additional responsibilities as assigned.

Be innovative, be Bayer. We shape the future of everyday health, patient care and agriculture. Together, we can advance health and nutrition for all. Guided by our purpose ‘science for a better life’, rooted in our DSO approach and steered by the organization’s strategy, we reach for our ambitious vision. Help bring this vision to life: Health for all, hunger for none.

WHO YOU ARE

• Preferably HBO/bachelor’s degree or equivalent, especially with focus on Contract/Financial/Event Management, Administration, Business, Procurement, IT or Legal Services. Alternatively, an equivalent progressive working experience
• Excellent communication (verbal and written in Dutch and English) and interpersonal and negotiation skills
• Customer focus with the ability to engage with stakeholders and challenge status quo as well as cost and quality oriented
• Effectively managing time (plan, prioritize, and manage multiple tasks and details simultaneously) to meet deadlines and ensure all aspects of the event are completed on schedule
• A good team player and also able to work independently
• Digital mindset, confident in dealing with AI, digital media, familiar with MS office and related software preferably with experience in using Cvent or another Event Management software
• Knowledge of Purchase to Pay processes and systems; knowledge of contract management processes including IT system and related collaboration tools is preferable

WHAT BAYER OFFERS YOU

• As a modern employer, we take care of our employees and help them find a balance between career development opportunities and personal life planning. We offer our employees a wide range of career prospects, a modern working environment and competitive compensation. Bayer employees benefit from great employment conditions, such as:
• Vacation allowance, meal vouchers, year-end premium and bonus (based on company results)
• Laptop and smartphone
• In this position you have the choice to work in a hybrid setting, working 2 days or more in the office and the other days from home. If you work from home, Bayer will provide the necessary tools and a monthly internet allowance.
• 34 days of leave (20 legal days, 12 work time reduction days and 2 Bayer days)
• Group insurance which contains a defined contribution pension plan, life insurance and disability plan, hospitalization insurance, travel insurance
• Bicycle lease plan
• An inspiring working environment with professional and committed colleagues
• A successful innovative organization with international career possibilities
• Challenges and possibilities to learn and to develop
• At Bayer, we value your well-being. We offer support via our employee assistance program and provide various tools and initiatives to enhance your well-being

We do not accept any unsolicited applications via agencies.

YOUR APPLICATION

Do you want to work in a place where you can be just YOU?

Your unique personality, background and talents help build a strong, diverse and inclusive Bayer.