Event and Communications Assistant

Wildlife Conservation Society; Brussel; Sur place; EUR 18 000 - 24 000; Temps partiel

Résumé du poste

Wildlife Conservation Society (WCS) EU Office in Brussels seeks an Event and Communications Assistant to support policy, communications and stakeholder engagement across Europe. The role involves coordinating events, creating engaging content and boosting the visibility of WCS conservation work.

Key responsibilities include managing meetings, crafting materials, producing LinkedIn content, newsletters and maintaining the EU communications database.

Qualifications

• Bachelor’s degree in communications or related field with relevant experience.
• 1+ year of events organization experience.
• 2+ years managing social media content, especially LinkedIn.
• Proficiency in Word, PowerPoint, Excel and Teams.
• Canva and Adobe InDesign basic to intermediate.
• Fluency in English and French; German or Spanish is a plus.
• Strong communication, coordination and problem-solving abilities.
• Commitment to wildlife conservation and human rights.

Responsabilités

• Coordinate in-person and virtual meetings and events, including venues, registrations, and materials.
• Develop promotional materials and visual communications for events.
• Take photos, videos, and notes; develop follow-up stories and posts to promote WCS activities.
• Produce content for the WCS EU LinkedIn account and other platforms.
• Coordinate stories with field staff across EU-funded projects for approval and distribution.
• Prepare the quarterly WCS EU LinkedIn newsletter.
• Maintain and organise the WCS Europe communications database.
• Support communication activities from opportunities identified by WCS Europe.
• Design brochures, infographics, banners and newsletters to promote WCS initiatives and events.
• Ensure materials comply with branding guidelines.

Connaissances

Communication

Project coordination

Problem solving

English & French

German/Spanish asset

Formation

Bachelor’s degree in communications or related field

Outils

Microsoft 365

LinkedIn

Canva

Adobe InDesign

Description du poste

Job Description

Position: Event and Communications Assistant

Reports to: Director of Policy and External Affairs

Position Managed: None

Location: WCS EU office, Brussels, Belgium

Scope: Continental

Position Type: Permanent, Part-time (50% FTE / 19 hours per week)

Travel: Approximately 10%

Organisation Background

The Wildlife Conservation Society (WCS) is a global, US-headquartered non‑profit, tax‑exempt, organisation founded in 1895. WCS saves wildlife and wild places by understanding critical conservation challenges, developing science‑based solutions, and taking action that benefits both nature and people. With more than a century of conservation experience, WCS works in over 55 countries, primarily across the Global South, and has helped establish more than 200 protected areas worldwide. The WCS Europe Team includes WCS EU (a Belgian international NGO affiliated with WCS) based in Brussels, and colleagues based in France, Germany, the UK, and Sweden. The WCS Europe Team engages with various institutions of the European Union, and other European governments, to support WCS field programs and share our expertise. We work to develop long‑term partnerships with relevant organisations, governments and institutions to improve our conservation impact.

Job Purpose

The Event and Communications Assistant supports WCS EU’s policy, communications and stakeholder engagement objectives by coordinating events, developing engaging communications content and strengthening the visibility in Europe of WCS global conservation work. The role works closely with colleagues across Europe and WCS global teams to ensure consistent messaging, effective communications and successful delivery of strategic events that support donor, policy and partnership engagement.

Key Responsibilities

Events

• Support the organisation of in‑person and virtual meetings and events, including liaising with internal and external stakeholders, identifying suitable venues, coordinating the registration process, preparing visual and written external communications materials, and managing associated logistical and technical arrangements.
• Develop promotional materials for events, including flyers and other visual communication materials.
• Take photographs, videos, and key notes during relevant events and meetings and develop follow‑up web stories and LinkedIn posts to promote WCS activities.

External Communications

• Develop content for the WCS EU LinkedIn account and other communication platforms as appropriate, in collaboration with relevant Europe‑based and field colleagues.
• Liaise with WCS field staff implementing EU, French, German and UK‑funded projects to curate and coordinate approval of stories for WCS EU communication channels.
• Prepare the quarterly WCS EU LinkedIn newsletter, including content development, formatting and coordination of publication.
• Maintain and organise the WCS Europe communications database, including audio‑visual materials, photographs, infographics, event registration lists, press releases, publications and other relevant communications resources.
• Support the implementation of communication and visibility activities arising from opportunities identified by WCS and the WCS Europe Team.
• Design visual communication materials, including brochures, infographics, carousel cards, and newsletter banners to promote WCS and WCS EU initiatives, awareness campaigns, EU funded projects, events, workshops and conferences.
• Ensure all communication materials comply with WCS and donor branding guidelines and communication requirements.

Internal Coordination and Communications

• Coordinate internal meetings across the WCS Europe Team, including the associated meeting logistics where required.
• Support the development, formatting, and distribution of the quarterly WCS Europe internal newsletters.
• Liaise with the WCS Communications team based in New York to coordinate external communications activities across global and EU communication channels.
• Maintain and regularly update the WCS EU office and other relevant organisational contact lists.

Qualification Requirements

• Bachelor’s degree in communications, or in a related field such as environmental science, environmental policy, social sciences, or human rights, combined with relevant communications experience. A degree in communications is preferred but not required.
• At least one (1) year of experience supporting the organisation of events and meetings.
• At least two (2) years of experience in managing social media content, particularly LinkedIn and developing or curating web‑based content.
• Proficiency in Microsoft 365 applications including Word, PowerPoint, Excel and Teams.
• Basic to intermediate proficiency in design software such as Canva, Adobe InDesign.
• Fluency in English and French required. Proficiency in German and/or Spanish would be an asset.
• Very strong communication, project coordination, and problem‑solving skills.
• Demonstrated commitment to wildlife conservation, environmental sustainability, and human rights.

Additional Requirements

• Flexibility to occasionally participate in meetings or events involving colleagues in different and multiple time zones.

Equal Opportunity Employer

WCS EU is an Equal Opportunity Employer and is committed to fostering a diverse, equitable and inclusive workplace where all employees are treated with dignity and respect. We recruit, develop and promote individuals based on their qualifications, experience and ability to perform the requirements of the role. Employment decisions are made without regard to race, colour, ethnicity, religion or belief, national origin, citizenship, sex, gender identity or expression, sexual orientation, age, disability, marital or family status, genetic information, or any other characteristic protected under applicable law. We are committed to providing an inclusive and accessible recruitment process and encourage applications from candidates of all backgrounds who share our commitment to wildlife conservation and our organisational values.

Compensation

The salary offered for this position will be commensurate with the successful candidate's experience, skills and qualifications, taking into consideration internal equity, the location of the position and local employment practices.

Recruitment Agencies

WCS EU does not accept unsolicited CVs or candidate profiles from recruitment agencies. Any CVs or candidate profiles submitted without a valid written agreement and a specific request from WCS EU to support this recruitment will be considered unsolicited. WCS EU reserves the right to contact and recruit such candidates directly, without any obligation to pay placement fees, commissions or any other recruitment‑related costs.

Candidate Privacy

Personal information submitted as part of the recruitment process will be used solely for recruitment purposes and handled in accordance with applicable data protection legislation.

Reasonable Adjustments

If you require any reasonable adjustments during the recruitment process, please let us know and we will endeavour to accommodate your needs.

Salary Range

Competitive salary commensurate with experience