ERC Project Coordinator – Part-Time Research Admin

Karlstad University; Gent; Sur place; EUR 18 000 - 24 000; Temps partiel

Avantages offerts par ce poste

Indefinite duration contract

Flexible role

International research environment

Collaboration with interdisciplinary团队

Résumé du poste

Ghent University invites internal candidates to apply for a part-time Administrative Assistant (20%) for the ERC project HAIR. The role focuses on administrative coordination, budget follow-up, and event support within an international research team.

The successful candidate will work closely with the PI and research staff, ensuring smooth day-to-day project operations and compliant documentation in a dynamic university environment.

Qualifications

• Master’s degree required.
• Experience in administrative or project support.
• Highly organized, detail-oriented, and able to work independently.
• Able to manage tasks within a part-time schedule.
• Strong English communication; Dutch is a plus.

Responsabilités

• Provide administrative support to the ERC project and the PI.
• Monitor timelines, milestones, and reporting obligations.
• Liaise with UGent administrative services (HR, Finance, Research Support Office).
• Assist with budget follow-up and financial administration.
• Organise internal meetings, workshops and conferences.
• Support the organisation of international academic events.
• Assist in recruitment procedures.
• Support onboarding processes for project staff (PhDs, postdocs).
• Maintain structured project documentation and archives.
• Support internal communication within the research team; website updates.

Connaissances

Administrative support

Project coordination

English communication

Formation

Master’s degree

Outils

E-recruitment system

Description du poste

Ghent University invites internal candidates to apply for a part-time Administrative Assistant (20%) for the ERC project HAIR. The role focuses on administrative coordination, budget follow-up, and event support within an international research team.

The successful candidate will work closely with the PI and research staff, ensuring smooth day-to-day project operations and compliant documentation in a dynamic university environment.