Project Coordinator

Cancer Research Institute Ghent (CRIG); Belgique; À distance; EUR 8 000 - 10 000; Temps partiel

Avantages offerts par ce poste

Indefinite contract

Flexible role

36 days holiday leave + benefits

Résumé du poste

Ghent University in Belgium invites internal candidates to apply for a part-time (20%) Administrative Assistant position within the ERC-funded project HAIR. The role supports administrative coordination and day-to-day project operations in close collaboration with the PI and research team.

The ideal candidate holds a Master’s degree, is highly organised, and can work independently while managing tasks within a flexible schedule.

Qualifications

• Master’s degree required.
• Experience in administrative or project support, preferably in a research context.
• Highly organised, detail-oriented, and able to work independently.
• Ability to manage tasks efficiently within a part-time schedule.
• Strong communication skills in English (Dutch an asset).

Responsabilités

• Provide administrative support to the ERC project and PI.
• Monitor timelines, milestones, and reporting obligations.
• Liaise with UGent HR, Finance, and Research Support Office.
• Assist with recruitment procedures and onboarding for project staff.
• Maintain project documentation and internal communications.

Connaissances

Strong organisational skills

English communication

Independent worker

Time management

Formation

Master's degree

Description du poste

ABOUT GHENT UNIVERSITY

Ghent University is a world of its own. Employing more than 15,000 people, it is actively involved in education and research, management and administration, as well as technical and social service provision on a daily basis. It is one of the largest, most exciting employers in the area and offers great career opportunities. With its 11 faculties and more than 80 departments offering state-of-the-art study programmes grounded in research in a wide range of academic fields, Ghent University is a logical choice for its staff and students.

Administrative Assistant (20%) – ERC Project “HAIR”

The Department of Languages and Cultures at Ghent University invites internal candidates to apply for a part-time (20%) Administrative Assistant position within the ERC-funded research project:

“HAIR – Hair, Identity, Beauty, and the Self in Muslim Contexts: Emotional Landscapes and Changing Femininities Beyond the Veil”

(Principal Investigator: Prof. Dr. Lisa Maria Franke, Department of Languages and Cultures, Faculty of Arts and Philosphy, Ghent University)

Position Description

This position supports the administrative and organisational coordination of a major ERC research project. The assistant will work closely with the Principal Investigator and research team to ensure the smooth day-to-day running of the project. Given the long-term nature of the project, the role requires continuity and reliability in combination with strong organisational skills.

Work Schedule

The position corresponds to approximately one working day per week (20%). The exact working schedule can be arranged in consultation with the Principal Investigator. A regular, predictable presence (e.g. a fixed day per week) is preferred to ensure continuity in project coordination, though some flexibility can be accommodated depending on project needs (e.g. during events or deadlines).

YOUR TASKS

Project Administration & Coordination

• Provide administrative support to the ERC project and the PI
• Monitor timelines, milestones, and reporting obligations
• Liaise with UGent administrative services (HR, Finance, Research Support Office)
• Assist with budget follow-up and financial administration

Meetings & Event Organisation

• Organise internal meetings, workshops and conferences
• Support the organisation of international academic events

Recruitment & HR Support

• Assist in the preparation and coordination of recruitment procedures
• Support onboarding processes for project staff (PhDs, postdocs)

Communication & Documentation

• Maintain structured project documentation and archives
• Support internal communication within the research team
• Assist with website updates and basic dissemination tasks

WHAT WE ARE LOOKING FOR

• You hold at least a Master’s degree
• You have experience in administrative or project support (preferably in a research context)
• You are highly organised, detail-oriented, and able to work independently
• You are able to manage tasks efficiently within a part-time schedule
• You have strong communication skills in English (Dutch is an asset)

Assets

• Experience with ERC or EU-funded projects
• Experience in organising academic events
• Familiarity with UGent administrative procedures

WHAT WE CAN OFFER YOU

• We offer you a contract of indefinite duration.
• Your contract will start on 01.12.2026 at the earliest.
• A part-time (20%) position within a prestigious ERC-funded project
• A flexible role compatible with existing duties within the university
• A dynamic and international research environment
• Close collaboration with an interdisciplinary research team
• All Ghent University staff members enjoy a number of benefits, such as a wide range of training and education opportunities, 36 days of holiday leave (on an annual basis for a full-time job) supplemented by annual fixed bridge days, a bicycle allowance and eco vouchers.

As Ghent University maintains an equal opportunities and diversity policy, everyone is encouraged to apply for this position.

MORE INFORMATION

For more information about this vacancy, please contact Prof. Lisa Franke ( [e-mail] ) .